Via is using technology to transform transportation around the world. From changing a single person’s daily commute to reducing humanity’s collective environmental footprint — we’ve got huge goals.
As an Office Manager, you will manage the in-person setup and logistics for about 100 employees in our Berlin Mitte office, and you will remotely support other crossfunctional teams and offices throughout the German market. Working closely with the People Operations and IT teams, you will ensure a seamless experience for new employees and efficient daily office operations for all staff.
What you will do:
- Project manage and closely own an exciting office move in early 2025. This would include managing our relationships with vendors, contractors, and movers, prioritizing a seamless closing, moving, and opening for our team.
- Manage the daily logistics, vendors, and operational needs of Via’s Berlin office. Support with stocking with supplies, snacks, and more when needed.
- Provide remote support for other German Via offices as needed, including tasks such as office design, supply ordering, and vendor management.
- Proactively develop and execute creative solutions to keep things running efficiently.
- Organize and process incoming and outgoing mail, including sorting, scanning, and distributing documents to relevant departments.
- Oversee diverse projects, from organizing our weekly office breakfasts and lunches to long-term initiatives like researching sustainable water supply solutions.
- Help with the company's onboarding programs for new hires in Berlin.
- Maintain best practices for health and safety guidelines
- Provide support for visitors and guests to our office to ensure everyone has an excellent experience on site
- Manage office expenses and reports
- Assist with planning and executing local employee experience initiatives like happy hours, volunteering opportunities, and moments of joy
Who you are:
- You have one or more years of experience in Office Management or Business Operations
- An optimist. You keep a “can-do” mentality, and are eager to take on new challenges with excitement.
- Low-ego. There are no jobs too big or too small for you. Whether it’s rolling up your sleeves and executing an in office happy hour, or negotiating with a critical vendor… you do what needs to be done.
- Highly organized and detail-oriented. You pay attention to the little things and take pride in executing flawless processes.
- Trustworthy, honest, and able to work alone without supervision.
- A great communicator with strong interpersonal skills. You enjoy working with others and being part of a team!
- You intuitively understand how to manage your time and prioritize multiple tasks at once
- A problem solver… not just a problem identifier. You proactively come up with creative solutions to problems from ideation to execution.
What we offer:
- Joining a global employer with over 650 mobility deployments in 40+ countries
- Becoming part of a company that was awarded for its commitment to social good
- Weekly team lunch and breakfast at our lovely office situated in the heart of Berlin Mitte
- Competitive compensation, including stock options
- Urban Sports Club membership
- 30 vacation days a year
Founded in 2012, Via pioneered the TransitTech category by using new technologies to develop public mobility systems — optimizing networks of buses, shuttles, wheelchair accessible vehicles, school buses, autonomous vehicles, and electric vehicles around the globe.
Building the world's most efficient, equitable, and sustainable transportation network for all passengers — including those with limited mobility, those without smartphones, and unbanked populations — Via works with its partners to lower the costs of public transit while providing transportation options that rival the convenience of a personal car while reducing environmental impact.
At the intersection of transportation and technology, Via is a visionary market leader that combines software innovation with sophisticated service design and operational expertise to fundamentally improve the way the world moves.
We are dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. All backgrounds, identities, and voices are welcomed and celebrated at Via.
Ready to join the ride?
Via is an equal opportunity employer.
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