Via is re-engineering public transit, from a regulated system of rigid routes and schedules to a fully dynamic, on-demand network. Via’s mobile app connects multiple passengers who are headed the same way, allowing riders to seamlessly share a dynamically-routed vehicle. First launched in New York City in September 2013, the Via platform operates in New York City, Chicago, and Washington DC, and in London and Amsterdam through ViaVan, its joint venture with Mercedes-Benz Vans. Via also licenses its revolutionary on-demand transit technology to transportation players globally.
As an Executive Assistant, you will work directly with C-level executives and will be responsible for managing complex and dynamic calendars and acting as a gatekeeper to those who you support. The ideal candidate is self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced startup environment.
You will be the gatekeeper for C-level executives, managing complex and dynamic calendars with a high level of efficiency and accuracy
Coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external employees and clientele
Prepare internal and external documents for team members and industry partners
Schedule and prioritize meetings and manage travel itineraries
Arrange external events, such as client dinners, conferences, etc.
Uphold the strictest level of confidentiality
Develop professional relationships with all staff and clientele
Seamlessly manage inboxes, calendars, and contacts
3-8 years of relevant experience
You have killer organizational skills. You see things coming around the corner before anyone else does
You love multitasking in a fast-paced environment, because anything else would be boring
You’re a people person
You have experience working in a confidential environment
You’re a clear and polished communicator, both in writing and in person
You’re able to say “no” when necessary, but you don’t burn bridges
You can confidently schedule and communicate across multiple time zones
You’re an expert with Google Suite and Microsoft Office. Familiarity with DocuSign and Abacus a plus
Via offers above market compensation packages and benefits, including equity, health insurance, and relocation assistance.