As an Executive Assistant, you will work directly with C-level executives and will be responsible for managing complex and dynamic calendars and acting as a gatekeeper to those who you support. The ideal candidate is self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced startup environment.
You will be the gatekeeper for C-level executives, managing complex and dynamic calendars with a high level of efficiency and accuracy
Coordinate executive communications, including taking calls, responding to emails and interfacing with internal and external employees and clientele
Prepare internal and external documents for team members and industry partners
Schedule and prioritize meetings and manage travel itineraries
Arrange external events, such as client dinners, conferences, etc.
Uphold the strictest level of confidentiality
Develop professional relationships with all staff and clientele
Seamlessly manage inboxes, calendars, and contacts
3-8 years of relevant experience
You have killer organizational skills. You see things coming around the corner before anyone else does
You love multitasking in a fast-paced environment, because anything else would be boring
You’re a people person
You have experience working in a confidential environment
You’re a clear and polished communicator, both in writing and in person
You’re able to say “no” when necessary, but you don’t burn bridges
You can confidently schedule and communicate across multiple time zones
You’re an expert with Google Suite and Microsoft Office. Familiarity with DocuSign and Abacus a plus
At Via, we're on the cutting edge of mobility. We’re building revolutionary technology that’s changing the way people get around. It's on-demand transit on a mass scale, a smarter transportation that’s friendly to our planet. From on-demand autonomous shuttles in Australia to dynamically routed bus fleets in Singapore, our sophisticated operating system is powering transportation in the world’s biggest cities and is sought after by prominent transportation players globally. We’ve provided more than 50 million shared rides already, and we’re growing at an astonishing rate. We have offices in more than 15 countries and deployments in more than 50 markets, with a goal of hundreds of deployments within the next two years. If you’re someone who relishes wearing multiple hats, never backs down from a challenge, and loves getting things done, we’d love to hear from you!
Via offers above market compensation packages and benefits, including equity, health insurance, and relocation assistance.