Who we are:

The Vera Institute of Justice is powered by hundreds of advocates, researchers, and policy experts working to transform the criminal legal and immigration systems until they’re fair for all. Founded in 1961 to advocate for alternatives to money bail in New York City, Vera is now a national organization that partners with impacted communities and government leaders for change. We develop just, antiracist solutions so that money doesn’t determine freedom; fewer people are in jails, prisons, and immigration detention; and everyone is treated with dignity. For more information, visit vera.org.

Vera has a staff of 240 people, is headquartered in Brooklyn, New York and has offices in Washington, D.C., Los Angeles, and New Orleans. We are an equal opportunity employer with a commitment to diversity in the workplace. We expect our staff to embody respect, independence, collaboration, commitment, anti-racism, and equity—both in our outward-facing work and the internal culture of our workplace. We value a range of experiences in people’s educational backgrounds and encourage people who have been directly impacted by the criminal justice system to apply.

About the team:

At a time of unprecedented attention on justice issues, Californians up and down the state are working to end the era of mass incarceration and address attacks on immigrant families. Vera California launched in 2018 to contribute to this movement. By building partnerships with reform-minded government officials and community-led coalitions—leveraging our national-level research, technical assistance, strategic communications, and local staff based on Los Angeles—we aim to end racial disparities and promote human dignity in the criminal and immigration legal systems.

About the role:

The Operations Associateis responsible for supporting the day-to-day operations of the Vera CA team and the Vera Los Angeles office. They provide administrative support, scheduling and logistics, and fiscal support. They are passionate about social and racial justice, are motivated to drive change, and are inspired to work with people from diverse backgrounds and perspectives. This is a full-time position based in Los Angeles, California reporting to the Director of the Vera California Program and indirectly reporting to the Associate Director, Workplace.

What you'll do:

Administrative Support & Coordination for the Vera California Team 

  • Support the overall day-to-day functioning of the Vera CA team, including both local and remote colleagues.  
  • Support administrative tasks related to recruitment, hiring, onboarding, training, promotion, and off-boarding of staff on the Vera CA team, including coordinating with People Resources, Information Technology, and other units. 
  • Help connect staff and external partners to the appropriate Vera people and resources. 
  • Take notes and track action items in meetings, helping to manage workflow and priorities. 
  • Support development of meeting materials, such as drafting and tracking agendas and memoranda and PowerPoint presentations. 
  • Develop and maintain efficient tracking systems that highlight Vera Californias work to be used for funder reports, annual plan tracking, etc. Work with the team to support communications and events. 
  • Serve as an administrative contact and liaison with external contacts and vendors. 
  • Maintain and update contact lists. 
  • Work with the Vera CA team and the information technology team to identify software and other technology needs for our staff, and support background research and purchasing of these products. 
  • Help staff stay organized by making sure our files are in the right place, up to date, and accessible on SharePoint sites and other collaborative spaces. 
  • Work with Vera California’s Program Associate to draft and publish the bi-monthly newsletter, which gets distributed externally to highlight the team’s work.

Scheduling and Logistics support, for day-to-day work and special events 

  • Fiscal support for the Vera California team  
  • Work with the team and fiscal staff to process invoices and payments, track expenses, and support team budgeting and expenditures. 
  • Coordinate invoicing and contract submission with vendors and consultants, ensuring timely internal review and payment. 
  • Work with fiscal staff to prepare team summary reports as needed. 
  • Handle California team and LA office events and meetings: coordinate logistics, space, furniture set-up, catering, and supplies.

Workplace Onsite Support 

  • Monitor and replenish office supply needs. Receive orders, organize, and store items.  
  • Act as the point person and host for onsite meetings and events; greet guests and set-up meetings. 
  • Handle mail services including the storage and distribution of packages, maintaining on-site storage, sorting all incoming and external mail, and posting of all outgoing mail. 
  • Act as liaison between building management and Vera; notify People, Place, and Culture leadership of all building related matters communicated by property management, security, and engineers.
  • Send workplace related memos to LA staff 
  • Ensure staff participates in Fire drills and safety and Emergency Action Plan trainings. Member of the fire safety team as Fire Warden. 
  • Partner with People, Place, and Culture leadership to store and assign entry door key fobs and distribute fobs to new hires. 
  • Oversee the maintenance and inventory of office equipment, kitchen, and pantry supplies for onsite equipment such as coffee machine, water dispenser, and copier. Report any maintenance issues to, and coordinate with, People, Place, and Culture leadership for onsite equipment repairs. 
  • Act as point person of contact for office cleaning vendors and partner with People, Place, and Culture leadership and cleaning vendor to resolve cleaning matters. 
  • Partner with People, Place, and Culture leadership to schedule and maintain relevant meal deliveries, and to organize office events as needed.

Other job duties as assigned

What qualifications are we looking for?

  • A deep commitment to racial equity and advancing anti-racism, both in our workplace and in the world. You incorporate this value, share it with others, and lead with these principles. 
  • At least 1-2 years of experience working in office administration or related professional environment 
  • Exceptional attention to detail and task-management skills 
  • Demonstrated ability to manage multiple projects 
  • Proven track record of taking initiative to organize, prioritize, and follow through on assignments 
  • Ability to create and edit charts, tables, graphs and presentations, using PowerPoint, Word, and Excel software with minimal assistance 
  • Work effectively in a team environment and independently 
  • Proficient with Microsoft Office Suite – Word, Excel, PowerPoint, Outlook 
  • Excellent communication, writing, and interpersonal skills

Preferred education and/or experience 

  • Lived experience as a person directly impacted by the criminal-legal and/or immigration systems 
  • Experience processing reimbursements and invoices and monitoring expenditures 
  • Some experience with an interactive fiscal management system


Please note this role will report to our Los Angeles, CA, office. Vera employees adhere to a hybrid schedule and are in-office on an alternating schedule that generally amounts to 10 days per month.

Compensation and Benefits:

The compensation for this position is $66,560. Actual salaries will vary depending on factors including but not limited to experience and performance. The salary range listed is just one component of Vera Institute’s total compensation package for employees. As an employer of choice in our field, supporting Vera staff - both personally and professionally - is a priority. To do this, we invest in the well-being of our staff through other rewards including merit pay, generous paid time off, a comprehensive health insurance plan, student loan repayment benefits, professional development training opportunities and up to $2,000 annual for education costs and fees relevant to Vera work, employer-funded retirement plan, and flexible time. To learn more about Vera’s benefits offerings, click here. 

Applications may also be faxed to:

ATTN: People Resources / Operations Associate, Vera California
Vera Institute of Justice
34 35th St, Suite 4-2A, Brooklyn, NY 11232
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.

In order to ensure a healthy and safe work environment, Vera Institute of Justice is requiring all employees to be fully vaccinated and provide proof of their COVID-19 vaccine before their start date. Employees who cannot receive the vaccine because of a disability / medical contraindication or sincerely held religious belief may request an accommodation (e.g., an exemption) to this requirement.

Vera is an equal opportunity / affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status. 

Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission. 

For more information about Vera, please visit www.vera.org

Apply for this Job

* Required
resume chosen  
(File types: pdf, doc, docx, txt, rtf)
cover_letter chosen  
(File types: pdf, doc, docx, txt, rtf)

Demographic Questions

We invite applicants to share their demographic background. If you choose to complete this survey, your responses may be used to identify areas of improvement in our hiring process.

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Vera Institute of Justice ’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

How would you describe your gender identity? (mark all that apply) *

How would you describe your racial/ethnic background? (mark all that apply) *

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Vera Institute of Justice’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Voluntary Self-Identification of Disability

Form CC-305
Page 1 of 1
OMB Control Number 1250-0005
Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Enter the verification code sent to to confirm you are not a robot, then submit your application.

This application was flagged as potential bot traffic. To resubmit your application, turn off any VPNs, clear the browser's cache and cookies, or try another browser. If you still can't submit it, contact our support team through the help center.