Who we are:
The Vera Institute of Justice, founded in 1961, is a nonprofit criminal justice organization that strives to build just government institutions and safe communities free from the scourge of racism, white supremacy, profit, and inequity that is pervasive in this country’s legal systems. We are an “inside” lane organization that drives change at scale with ambitious public sector leaders who share our commitment to building anti-racist, reparative systems that deliver justice. We leverage our access to government to transform these systems and work collaboratively with stakeholders across many movements—including advocacy, grassroots, and grasstop organizations. Our role is to pilot solutions that are transformative and achievable, harness the power of evidence to drive effective policy and practice, and use advocacy and communications to change narratives and norms.
Vera has a staff of 300 people and offices in New York City, Washington, DC, Los Angeles, and New Orleans. We are an equal opportunity employer with a commitment to diversity in the workplace. We expect our staff to embody respect, independence, collaboration, commitment, anti-racism, and equity—both in our outward-facing work and the internal culture of our workplace. We value a range of experiences in people’s educational backgrounds and encourage people who have been directly impacted by the criminal justice system to apply.
Who you are:
The EGI Operations Manager oversees high-level administrative and operational functions for the Initiative Director. The Operations Manager supports collaboration of the EGI team through organizing team check-ins and meetings, work planning and tracking, and maintenance of EGI’s dashboard of project priorities. The Operations Manager serves as a liaison between the EGI Initiative Director, Development, Legal, and Operations units (Finance, IT, People Resources, Workplace Services) to deliver results, analyze and improve organizational processes, improve quality, productivity and efficiency in cross-departmental collaboration. The Operations Manager is responsible for coordinating with the Finance team on creating, monitoring, and updating budgets. They also work closely with the Initiative Director, Managers, and People Resources to organize professional development and team-building opportunities for Initiative staff. They are responsible for calendar management and travel coordination. The Operations Manager may represent their direct supervisor in a variety of meetings with functional teams. They will also supervise the EGI Coordinator in their administrative responsibilities in support of EGI’s program and research teams.
Responsibilities include, but are not limited to:
Administrative, Operational, and Project Management
- Serves as the point of contact with the Finance team and the EGI Initiative Director on maintaining and overseeing budgets; will assist with all administrative and financial requirements for grant proposals, contracts, and subgrants; expense tracking and processing; and will coordinate with Finance and Development to manage the budget process and relevant timelines.
- Works closely with the Initiative Director and EGI Managers to schedule, organize, and prepare agendas for team meetings to maximize productivity, team-building, and collaboration on key work products.
- Develops and maintains management reporting systems, reporting dashboards, and strategic tools to highlight opportunities and risks, facilitating escalation to EGI Managers and Senior Leadership.
- In partnership with EGI Managers, formulates and implements initiative and organizational policies and procedures to maximize output; develops and maintains internal resources to facilitate collaboration among EGI team members and other Vera staff (such as contact lists, organizational charts, shared program files and other records and trackers).
- Serves as the project manager and point of contact for all EGI public events and large collaborative meetings and collaborates with the EGI Communications Manager to create and disseminate promotional materials; coordinates with appropriate internal facilities staff on planning events or retreats when needed.
- On behalf of the EGI Initiative Director, collaborates with the People Resources Talent Acquisition team in hiring processes from job postings, selection process, onboarding, and coordination of professional development opportunities for Initiative staff.
Executive Coordination
- Manages calendar of the EGI Initiative Director.
- Supports calendar management for other EGI Managers as needed.
- Arranges for travel when needed.
- Assists with editing documents, development materials, and PowerPoint presentations as needed.
- Tracks and manages expenses.
Supervise the EGI Coordinator
- Manages the EGI coordinator, supervising them in all aspects of their responsibilities within EGI, including scheduling, travel coordination, event logistics, expense management (collecting, tracking and processing expenses), distribution of meeting agendas, and other responsibilities.
- Supports professional development of the Coordinator through ongoing coaching and identification of training opportunities.
Other duties as assigned
- A range of other duties as assigned.
Education and Experience:
Required:
- 5+ years of experience with relevant undergraduate degree.
- 3+ years of administrative support or management, or similar type of role with progression of responsibilities.
- Managing or coordinating projects to deadlines.
Preferred:
- Bachelor's or master's degree
Required Knowledge, Skills & Abilities:
- Exceptional organizational skills and attention to detail
- Excellent writing, communication, and interpersonal skills
- Ability to work effectively with, and without, close supervision
- Experience supervising other staff.
- Ability to manage and prioritize multiple time-sensitive projects
- Ability to manage both personal and a supervisee’s work on multiple projects efficiently
- Proficient with Microsoft Office Suite and ability to create charts, tables, graphs, and presentations
- Excellent interpersonal and stakeholder engagement and management skills
- Detail oriented with the ability to quickly identify and learn pertinent information across wide range of operations matters
- Strong sense of teamwork
- Design, creativity and problem-solving skills with sound judgment and an excellent sense of risk management
List of Required Software applications:
- Microsoft Office Suite – Word, Excel, PowerPoint, Outlook, and OneDrive
- Zoom
List of Preferred Software applications:
- SharePoint
- Smartsheet
- Adaptive Insights
- ADP
- GrantHub
- Microix
Compensation and Benefits
The compensation range for this position is $80,000 - $85,000. Actual salaries will vary depending on factors including but not limited to experience and performance. The salary range listed is just one component of Vera Institute’s total compensation package for employees. As an employer of choice in our field, supporting Vera staff—both personally and professionally—is a priority. To do this, we invest in the well-being of our staff through other rewards including merit pay, generous paid time off, a comprehensive health insurance plan, student loan repayment benefits, professional development training opportunities and up to $2,000 annual for education costs and fees relevant to Vera work, employer-funded retirement plan, and flexible time. Please note this role is located in Brooklyn, NY and Los Angeles, CA and Vera employees adhere to a hybrid schedule: two days in office their first week and three days in office every alternating week. To learn more about Vera’s benefits offerings, click here.
Applications may also be faxed to:
ATTN: People Resources / Operations Coordinator, Ending Girl's Incarceration
Vera Institute of Justice
34 35th St, Suite 4-2-A, Brooklyn, NY 11232
Fax: (212) 941-9407
Please use only one method (online, mail or fax) of submission.
No phone calls, please. Only applicants selected for interviews will be contacted.
As a federal contractor, and in order to ensure a healthy and safe work environment, Vera Institute of Justice is requiring all employees to be fully vaccinated and provide proof of their COVID-19 vaccine before their start date. Employees who cannot receive the vaccine because of a disability/medical contraindication or sincerely-held religious belief may request an accommodation (e.g., an exemption) to this requirement.
Vera is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.
Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission.
For more information about Vera, please visit www.vera.org
