About the Role:

The Grants Administration Officer will work across multiple areas of a fast-moving nonprofit to deliver excellent customer experiences. In collaboration with Programs staff, Shared Services staff and external constituents (e.g. grant applicants, external reviewers) this individual will manage end-to-end grant and competition program timelines and processes that intersect with all three of VentureWell’s program areas: Ventures, Higher Education Innovation Ecosystems, and Commercialization. This role requires a combination of domain expertise, technical acumen, creativity, and relationship management skills necessary to maintain and enhance grants management workflows, processes, and systems and to deliver innovative solutions to internal partners and customers.

This role will report to the Director, Planning and Partnerships.

Responsibilities:

Grants Administration Management (65% of time)

Manage the administration of VentureWell’s grant and competition program timelines and processes across multiple VentureWell program areas
Creating and open Calls for Proposals (CFPs), and serve as primary point of contact for intake, review, notification and management of grant and competition program workflows
Manage the flow of grants revenue by program and work with the Finance & Administration team on budget reconciliation
Update grant and competition program guidelines and review criteria, assist with initial proposal screening, recruit and communicate with reviewers, group proposals for review based on program specifications, schedule reviews, and correspond with external reviewers, with support from Programs staff as needed
Proactively correspond with applicants and grantees, helping applicants with navigating VentureWell’s system requirements and eligibility with consistently prompt and excellent customer service
Advise Programs staff on funding decisions that maximize available funds, with the possibility of participating in final grant selection processes
Manage written consent requests of final grantee selections to the VentureWell Board Grants Committee for review, approval, and follow up as needed
Maintain accurate records and conduct post-award follow-up
Manage the administration of VentureWell’s annual OPEN Conference related to the following: creating and opening CFPs; proposal intake, review, selection and notifications; communications with session speakers and poster presenters related to session content

Grants Systems Management & Continuous Improvement (20% of time)

Document and adapt grant processes and workflows to meet evolving and changing program needs
Maintain accurate grant records and files, and proactively identify and incorporate continuous improvement opportunities of grant administration tools and systems
Oversee accurate record-keeping and applicant compliance through VentureWell’s proposal intake portal and grant management software
Collaborate with the Data Intelligence team to ensure end-of-grant and end-of-program reports are completed

Administrative Support & Management (15% of time)

Work with Marketing, Communication, and Events (MCE) team to oversee institutional membership inquiries and renewals
Work with OPEN conference lead on agenda development and scheduling, and provide session information to MCE team for print and online materials
May supervise a temporary or full-time resource providing grants administrative support
May support or amplify outreach to potential applicants

What You Bring:

At least 3 years of related experience within grant administration in a non-profit organization, foundation, or government entity is required.
Experience in proposal and grant administration design, development and delivery is required.
Strong project management skills and ability to manage and replicate end-to-end workflows in order to meet deadlines and deliver excellent customer service
Accomplished written and oral communication skills with an ability to articulate and synthesize information in a compelling and organized manner
Ability to analyze and interpret data and source material in order to extract key information and deliver compelling recommendations
Highly adaptable; brings detail orientation to complex and ambiguous situations with enthusiasm and solutions orientation
High degree of digital fluency using cloud-based office tools such as GSuite, CRMs, team collaboration tools, and other web-based applications; ability to incorporate these tools into day to day work

Across the Board, VentureWell Staff:

Are able to succeed and thrive in an environment with competing and changing priorities and tight deadlines
Have track records of and ability to build solid collaborative working relationships, and are proven team players who enjoy a “customer service” orientation to collaboration
Are committed to embedding equity in our internal practices and culture and in our programs in order to live and achieve our mission
Bring openness and engagement to personal, professional, and organization-wide learning on race, class, gender, justice, and equity
Are curious and committed to issues of environmental sustainability
Are self-starters with excellent attention to detail and a commitment to delivering high-quality work
Are active learners who independently learn new tools and work processes quickly
Have excellent written and oral communication skills

Our Benefits:

An attractive and equitable compensation package, including:

a salary range of $70,000-$85,000 commensurate with experience and internal equity
403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts it 5% (eligible after one year of service for the match)
Medical, Dental, and Vision insurance
$1,000 home office stipend upon hire

A true focus on work-life balance with work weeks that reflect that

It’s our aim for our employees in this position to not work more than a 35-hour workweek
20 paid vacation days PLUS the week off between Christmas and New Years
12 paid wellness days

What We Offer:

A culture where people work intentionally and collaboratively in pursuit of our mission
Values we believe in
A commitment to Diversity, Equity, Inclusion, and Accessibility

About VentureWell:

VentureWell supports the cultivation of an emerging generation of science and technology inventors and the innovation and entrepreneurship ecosystems that are critical to their success. Since its founding in 1995, VentureWell has funded or trained over 16,000 science and technology inventors and innovators, resulting in the emergence of over 3,900 ventures with groundbreaking technological advancements in fields like biomedicine and healthcare, sustainable energy and materials, and solutions for low-resource settings. The startups they have supported have raised subsequent funds totaling close to 5.7 billion and are reaching millions of people in 50 countries.

Visit venturewell.org to learn more.

Apply for this Job

* Required

First Name *

Last Name *

Email *

Phone *

Resume/CV *

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

Cover Letter

Dropbox Google Drive

(File types: pdf, doc, docx, txt, rtf)

LinkedIn Profile

Website

How did you hear about this job? *

Are you legally authorized to work in the United States? *

Do you now, or will you in the future, require sponsorship for employment visa status (e.g., H-1B visa status, etc.) to work legally in the United States? *

What is your preferred name? Leave this blank if your preferred name is not different from your legal name listed above.

Do you have any current or past affiliations with VentureWell as a temporary employee, contractor, or as a consultant? If yes, please explain the affiliation and dates associated with it. *

Have you previously worked for VentureWell? If yes, please share the position and dates of employment. *

Are you currently bound by any non-compete agreements with a current or previous employer that might restrict your ability to work in a similar role, industry or at VentureWell? *

To the best of your knowledge, are you currently employed by or affiliated with any company or organization that conducts business with VentureWell or is in any form of contractual relationship with VentureWell? *

The salary range for this role is $70,000-$85,000. Where candidates land in this range will be based on experience and internal equity. I acknowledge I've seen the range and want to be considered for this role. *

Why are you interested in this Grants Administration Officer position at VentureWell? If you have attached a cover letter, just write "cover letter attached" below. *

How many years of grants administration experience do you have? *

In 2-3 sentences, briefly describe your experience working across the different stages of the grants administration cycle. *

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in VentureWell’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Gender

Are you Hispanic/Latino?

Please identify your race

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran Status

Voluntary Self-Identification of Disability

Form CC-305

Page 1 of 1

OMB Control Number 1250-0005

Expires 04/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

Alcohol or other substance use disorder (not currently using drugs illegally)
Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
Blind or low vision
Cancer (past or present)
Cardiovascular or heart disease
Celiac disease
Cerebral palsy
Deaf or serious difficulty hearing
Diabetes
Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
Epilepsy or other seizure disorder
Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
Intellectual or developmental disability
Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
Missing limbs or partially missing limbs
Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
Partial or complete paralysis (any cause)
Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
Short stature (dwarfism)
Traumatic brain injury

Disability Status

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

Our system has flagged this application as potentially being associated with bot traffic. Please turn off any VPNs, clear your browser cache and cookies, or try submitting your application in a different browser. If this issue persists, please reach out to our support team via our help center.

Please complete the reCAPTCHA above.