Location: 4241 Allendorf Drive in Oakley, 45209 

Purpose: The purpose of the Office Administrator is to provide administrative support and assistance to the operations team. This position will play a crucial role in ensuring successful delivery and maintaining effective communication channels with internal and external stakeholders.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
  • Manage agendas, travel plans, and appointments as necessary
  • Support bookkeeping and budgeting procedures for the company
  • Support in communication with the purchasing department
  • Create and update databases and records for financial information, personnel, and other data
  • Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
  • Submit reports and prepare proposals and presentations as needed
  • Assist colleagues whenever there is an opportunity to do so. 
  • Communicate effectively with team members, supervisors, and other departments to coordinate material flow, address any inventory-related issues, and ensure efficient operations.
  • Adhere to all safety regulations and guidelines to maintain a safe and clean work environment. Report any hazards or incidents promptly and participate in safety training programs.
  • General administrative tasks that include:
    • Filing and organizing documents and data, answering phone calls, messages, postal and distribution in the company, organizing break area, prepare conference rooms, ordering lunches, managing visitors and vendors
  • Follow Guidelines/Systems
    • Adherence to all management systems.
    • Support for Continuous Improvement (CIP)
  • 6S: Maintain a clean and orderly work area to ensure “tour ready” status
  • Demo kit Coordination: Coordinate the fulfillment of new demo kits by placing orders, collaborating with production teams, and managing logistics to ensure timely shipment.
    • Reconcile demo kit returns and work with Sales Managers on discrepancies.
    • Perform Demo Kit audits on an as requested basis.
  • Other duties as assigned by management

Education and Experience:

  • High school diploma or equivalent
  • Previous warehouse experience a plus

Physical Requirements

  • Ability to work independently and as part of a team
  • Ability to follow proper safety protocols and written instructions
  • Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint, SharePoint)
  • Ability to handle multiple tasks simultaneously

Physical Requirements:

  • Must be able to push, pull up to 10lbs
  • Must have excellent hand-eye coordination. 

VEGA Americas manufactures, distributes, and services process instrumentation to measure level, density, weight, and pressure. Our products have been making industrial processes safer and more efficient for over 60 years.

As an employee, you’ll find VEGA Americas commits itself to the highest quality standards and respect for the individual needs of employees, customers, vendors, and shareholders. Don’t take it from us alone, VEGA has been awarded a Cincinnati Enquirer’s Top Workplace Award for 8 years running! 

Our Mission: With innovative technologies and services, we develop solutions that inspire. Through our sense of simplicity and our focus on people, we are looking to the future with curiosity. Locally grounded and globally connected, together we give values a home.

Our Values: Curiosity, Humanity, Simplicity, Connectivity

What makes VEGA a great place to work?

VEGA Americas, Inc. provides a full benefits package to Full-Time employees including:

  • A competitive salary
  • Health, company HSA contribution, Dental, Life, and Disability benefits available on day one
  • Competitive 401(k) with flexible investment options and a company match to help you reach your retirement goals
  • Other perks include vacation time, holiday pay, 100% paid parental leave, tuition assistance, a casual dress code, and training opportunities.

VEGA Americas, Inc. is an Equal Opportunity employer. It is our policy that we will not discriminate against any person based on race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, or veteran status.

We are proud to be an Equal Opportunity Employer. EOE AA Minority/Female/Vet/Disability

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