VaynerMedia is a full-service digital agency built for the now. We partner with clients to drive their business outcomes with best-in-class creative, modern video production, media planning & distribution, influencer marketing and everything in between. We’re looking for a motivated, detail-oriented person with 1-2 years of experience managing projects, coordinating teams, and/or other planning-related duties to join our team as a Project Coordinator.
Who are you?
A highly organized self-starter who is excited to be a driving part of the creative and content development process to ensure successful delivery of work for our clients.
You should be driven to push work toward completion by understanding what the vision is, what the path is, and what success looks like for all stakeholders, with an eye on four core responsibilities: Budget, Schedule, Resources & Logistics, and Processes.
Own small projects, one off requests, & in-retainer tasks
Develop full timelines, including inter-department touch-points, milestones & due dates
Coordinate tasks, priorities and deliverables with team stakeholders (internal and client) throughout the project lifecycle
Route all projects through the appropriate departments and approvals
Support the Project Managemnent lead to:
Manage various work streams assigned by the PM
Resolve any immediate issues related to projects
Ensure that all project deliverables fit into the timeline
Update and maintain organization of all creative files
Manage and track against project/retainer budgets and deliverables
Manage resources involved in assigned projects
Enter/update plans, costs, & assignments for all project types (creative, strategy, paid, etc) in BRUCE (Workamajig)
Work with cross-functional teams (Creative, Account, Insights & Strategy, Studio) to ensure that all team members understand tasks, next steps, and deliverables at every stage
Lead and schedule necessary project-related meetings such as kickoffs, brainstorms, and reviews
Be client-facing to speak to timing & deliverables
Assist in writing small SOWs, as assigned by PM
The ideal candidate has:
1-2 years of experience of post-college experience managing projects, coordinating teams, and/or other planning-related duties, preferably in the social / digital space.
Understanding of creative development and asset creation processes
A cool, calm and collected approach to problem solving
A collaborative and team-based approach
Ability to thrive in a fast-paced, high-pressure environment