Organizational Summary
Upstream USA is a growing, national nonprofit committed to ensuring that equitable, patient-centered contraceptive care is made available to any patient and is fully integrated into the health system as part of basic health care. We envision a future where all patients are screened for their contraceptive needs and offered patient-centered contraceptive counseling that’s free from bias, noncoercive, trauma-informed, and delivered by knowledgeable providers and support staff following best medical practices and evidence-based guidelines. We believe all patients should be able to access the contraceptive service of their choice – when they want it and where it is convenient for them to get it.
We do this by partnering with healthcare organizations to provide them with free training, education and technical assistance – from urban to rural, from large hospitals to small clinics. We know patients and providers want options that meet their individual needs, and our team of practice change experts work hand-in-hand with healthcare organizations to uplift contraceptive care services and drive exceptional patient outcomes, all at no cost to them.
Across the nation, there are challenges to accessing the high-quality, patient-centered contraceptive care patients deserve. To meet this growing need, Upstream is in the midst of a national expansion to transform contraceptive care. We began by partnering with a single healthcare organization in 2014, when Upstream was founded; today, we have partnered with more than 150 across the nation, and we’re on a path to serving 5 million patients by 2030.
Upstream is funded primarily through philanthropic individuals and foundations, and does not accept funding from pharmaceutical companies. Upstream’s budget has grown from $1.7 million just six years ago to approximately $60 million in 2024. Upstream’s work has also garnered attention from many leading publications, including Harvard Public Health, Bloomberg, MedPage Today, and Politico.
Summary
The Project Coordinator (PC), Practice Transformation, provides administrative and coordination support to our Practice Transformation teams. The PC serves on a team dedicated to providing technical assistance to our external healthcare organization (HCO) partners and reports to the Senior Director of Practice Transformation or other supervisors, as assigned. The PC is responsible for overall coordination and organization for the team, and for individual HCO engagements within their team. This includes meeting scheduling and HCO-training logistics, minute taking for critical HCO-facing meetings, logging of data into Salesforce, and managing the distribution of materials to our HCO partners
Essential Duties and Responsibilities
Serve as the project coordinator of practice transformation activities and key integrator of information and process intended to drive the delivery of high quality support to healthcare partners.
Key responsibilities include:
- Convert received content on HCO activities into standardized status reports
- Enter HCO implementation notes, communications, and resources into various data and technical platforms (e.g. Salesforce and Asana)
- Drive scheduling/coordinating larger meetings for HCO-facing work
- Coordinating various steps and logistics to support HCO partners through the Upstream Training process
- Purchase and manage the distribution of materials to HCOs, including, Patient Education Materials, appreciation gifts, and supplies, as needed
- Enter HCO related expenses and grants into budgets
- Support data-driven quality improvement through developing expertise in available data platforms, including Azara, IMAT and Salesforce, and retrieving and validating reports for the PT team, leadership, and HCO partners
- Develop knowledge and gain HCO facing experiences in supporting key meetings such as the program kick-off meeting.
- Support PTL in planning for and managing HCO-site visit logistics
- Additional duties as assigned
Required Education, Experience, Knowledge, Skills and Ability
Upstream celebrates and fosters an inclusive work environment and encourages people of all identities, perspectives and backgrounds to apply.
- 1-2+ years of experience coordinating events, meetings, and/or program activities/projects. Healthcare experience is a plus
- Demonstrated ability to support across multiple projects and supervisors with competing priorities
- Proficiency in G Suite, Microsoft Word, Excel, PowerPoint, and quick learner of new software/programs
- Excellent verbal and written communication skills with ability to work independently and collaborate with timely coordination with other team members
- Demonstrates effective multitasking, and organizational skills with keen attention to detail to complete competing priorities in timely manner
- Service-orientation/mindset
- Ability to work independently and manage/prioritize workload and be able to foster and maintain relationships with team members, leadership and external HCO stakeholders;
- Possesses highly collaborative approach
- Valid driver's license required
Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability (Not required to apply)
- Bachelor’s Degree is desirable but not required
Other Upstream Staff Expectations
- Upstream USA’s COVID-19 Vaccine Policy requires employees to have completed a COVID-19 vaccine primary series unless a medical or religious exemption is approved. As a condition of employment, newly hired employees must provide proof of their COVID-19 vaccination or, if applicable, request a medical or religious exemption.
- All Upstreamers must also be able to attend work-related in-person meetings and functions as needed.
- In our hybrid work environments, there is a basic expectation that our Upstreamers will ensure that their work from home setups will have reliable access to phone and Internet to ensure connectivity to their teams.
- At Upstream we gather for moments that matter for training, teaming and connection. Our teams come together for occasional in person meetings and organizational retreats. As part of our hybrid work practices, this travel expectation will be applicable for all Upstreamers, even those based remotely.
- Engage in EDI learning & development, community engagement, and culture building activities up to 5% FTE (i.e., 2 work hours per 40 hour work week). Examples include attending trainings, conferences and summits, volunteering time, participating in local community events, mentoring and learning, participating in Communities of Belonging or Culture Council, developing language acquisition, learning universal design principles, and using professional development benefits for EDI topics, among other activities.
Travel Requirements
This role will require up to 35% business travel. All Upstreamers can expect a minimum of 8 days of business travel per year to attend 1-2 annual organizational retreats and two annual team/department meetings.
Pay Transparency
Final offers for this position will be based upon several factors including the scope of the role, market compensation analysis, position requirements, candidate’s experience level and capabilities, internal pay equity considerations and will be made within the parameters of Upstream USA's compensation framework and philosophy.
Attributes
The ideal candidate will embody and embrace our core values which serve as our operating principles:
- We keep our mission at the center; Upstream's mission is to ensure that equitable, patient-centered contraceptive care is basic healthcare
- We trust each other; we are reliable, empathetic, compassionately direct, and confident in each others’ ability to do the same
- We work every day to build an equitable, diverse and inclusive culture; we respect the backgrounds contexts and experiences of individuals, teams and partners in our interactions
- We bring joy to our work; we create opportunities to celebrate, connect and strengthen relationships with one another.
Upstream Benefits
Upstream USA offers a comprehensive benefit package including medical, dental, vision, life insurance, long and short term disability, 401K with a match, generous vacation, personal, sick and holiday time off, parental leave, professional development, a fitness and cell phone allowance for all full time employees and part time employees who work a minimum of 24 hours per week.
Hiring Process
Candidates who advance in our preliminary review process will have an opportunity to discuss the position, their employment background and lived experience with a member of our talent acquisition team by telephone. Those who advance to subsequent steps in our interview process may participate in up to three rounds of meetings by Zoom or in person and in a thought exercise/case study assignment. Each round could consist of multiple meetings with various Upstreamers.
EDI Vision Statement
Internally, we envision promoting equity by reducing disparities in the Upstream talent lifecycle and engagement, cultivating a diverse workforce and inclusive culture, and fostering power sharing when we make decisions.
EDI Guiding Principles
Through Equity, both in the workplace and in contraceptive care, we address root causes that enable disparities to occur, acknowledge that different resources and opportunities may be needed to reach fairer outcomes, and implement systems-level changes that are sustainable over time.
Through Diversity, we acknowledge, respect, and celebrate the collective mixture of differences and similarities of Upstreamers and our community partners. At Upstream, we value the diversity of identities at all intersections, while at the same time centering racial diversity.
Through Inclusion, we succeed at creating a culture of belonging that embraces differences in identities and experiences by building trust, joy, and psychological safety. We cherish and elevate these differences through power-sharing in how things get done internally and in service of our mission.
Communities of Belonging
Serving as employee resource groups for Upstreamers, Communities of Belonging assist in advancing our equity, diversity, and inclusion journey. They assist in instilling organizational values in our work and support our EDI vision. Open to all employees, Communities of Belonging create opportunities for leadership development, community engagement, support, and resource mobilization.
Upstream Careers
At Upstream, we embrace diversity. We nurture it and we thrive on it because it benefits our organization, our partners, and our community. Our goal is to attract, develop and retain exceptional people, and to create a work environment that is dynamic, rewarding and enables each of us to realize our potential. Upstream is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, genetic information, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know. Learn more about working at Upstream, our values, and our commitment to Equity, Diversity and Inclusion. Upstream USA participates in E-Verify.
Upstream Headquarters
2 Oliver Street, Suite 402, Boston, MA 02109
No phone calls please.
Be advised that we do not ever conduct hiring interviews via text or email. Please protect yourself by learning more about our hiring practices and common red flags to look out for.
