About us
United Media focuses on building large-scale industry media and conference products in sectors such as insurance, HR, private equity, retail, etc. As of today, we have organically launched 8 media companies and acquired one. (Insurtech Insights, Presidents Summit, Private Equity Insights, HRtechX, CFO insights, Retail Insights, and SetSales)
The objective of the role
- Manage the operations team in organising international conferences.
- Facilitate seamless collaboration with all departments involved.
- Budgeting tasks and identifying cost-optimization strategies.
General Resposibilities
- Supplier Research and Management
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Event Planning
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support:
- Keep track and condense internal team queries.
Maintain inventory tracking and regularly update event inventory sheets.
Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Keep track and condense internal team queries.
- Others:
- Quality check of design aspects such as banners, signage, brochure and other promotional materials
Qualifications and experience
- Bachelor's degree in Business Administration, Event Management, Marketing or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication interpersonal and negotiation skills.
- Ability to work independently and collaboratively within a team.
- Experience with graphic design software such as photoshop, indesign, illustrator is a plus.
Startdate
Flexible
Monday - Friday we work from our office and do not offer remote work.