With a foundation in computer vision, machine learning, and AI, TuSimple is revolutionizing the logistics industry by creating the first commercially viable L4 fully autonomous trucking solution. With this technology, we aim to create a world where commercial transportation is safer, cost-effective, and leaves a smaller carbon footprint.
TuSimple is looking for an experienced Executive Assistant to be responsible for some of our best benefits and daily activities. You will be responsible for the daily lunch and dinner menu process served onsite as well as special events and VIP meetings that are scheduled weekly. In addition, you will be in charge of the front office, greeting visitors and working the switchboard. There will be additional light accounting and administrative work.
Manage office reception, welcome guests, help direct and answer incoming questions and calls from visitors.
Ensure that the conference room is stocked with water, tea, etc and kept neat and clean, looking as a storefront display.
Manage the daily meal process. Plan weekly office meals and ensure enough food for office lunch and dinner. Be responsible for all orders and the proper amount of food orders. Manage delivery and pick up for each meal. Adhere to proper food handling procedures.
Work with local restaurants/food trucks/caterers and grow relationships to improve our meal benefits on site and scale the options as the company grows.
Survey employees to maintain that they are enjoying the food choices. Change as necessary.
Manage the stock of office supplies, submit orders as necessary.
Partner with the Business Development team on VIP meetings. Prep the room and any special meals. Coordinate minor travel and evening outside meal reservations.
Help coordinate events as necessary.
Light accounting duties may be assigned.
Perform general office duties and errands as needed.
Miscellaneous projects assigned by the Operations Manager.
Associates degree or higher or applicable work experience.
2 - 4 years of experience working as an office administrator or hospitality coordinator.
Experience working in a fast paced office environment.
Proven ability to work with little supervision.
Great communication skills and self-starting attitude who can see the bigger picture.
TuSimple is an Equal Opportunity Employer. This company does not discriminate in employment and personnel practices on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above-listed items.