Job Description

  • Support the Head of C-Suite Office in the Project Management Office function for the Senior Leadership Team's strategic projects that do not belong to any established departments/functions
  • Research and analyze data to prepare documents for the Senior Leadership Team's review, presentation, and meetings
  • Create communicative and well-crafted internal and external communication material for the Senior Leadership Team, be it in the form of memos, emails, presentations, reports, or any other communication methods.
  • Regularly filter and summarize how the Senior Leadership Team spends their time, especially on meetings and appointments, and advise them on how to improve it in the future.
  • Managing the Senior Leadership Team's schedules through his/her assistance in planning appointments, meetings, conferences and other forms of sync/coordination.
  • Is responsible to ensure the key information flows smoothly and well-distributed in a timely and accurate manner, for example: creating comprehensive notes on executives meetings, distributing those notes and other information (from Central Team - e.g. POps, Internal Communication, Finance, Public Relation) to relevant stakeholders.
  • Act as the point of contact among executives, employees, clients and other external partners.
  • Provide general assistance to the Senior Leadership Team, including, but not limited to end to end preparation and reporting for business trips and other travel arrangements, preparing and tracking regular expense and operational reports for the Executives, and any other administrative supports that the Senior Leadership Team might require.

Requirements

  • 1-5 years of working experience
  • At least a Bachelor's degree from top local or overseas universities with min GPA of 3.0 on a 4.0 scale. Background in Communication/Business Administration is an advantage.
  • Good analytical skills and is comfortable in creating framework/structure to solve problems.
  • Passionate in operational excellence and communicating with others.
  • Solid oral and written communications skills.
  • Good project management skills.
  • Comfortable working in a fast-paced environment with short deadlines.
  • Experience in providing administrative support in a large organization is an advantage.
  • Able to manage discretion and confidentiality

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