TouchBistro is looking for an experienced Executive Assistant to join our team! Reporting to the Manager of Facilities, the Executive Assistant will be responsible for providing support in planning and overseeing the day-to-day of our CEO and Executive Team (SLT).  

To be successful in this role, you should have a knack for anticipating the needs and preferences of others, be a proactive problem solver with meticulous attention to detail, have great time management skills and be able to act without guidance. Previous experience working in an office environment, performing administrative duties and providing support to C-Suite management is a must!

Note: This is an in-office position, 5 days a week with some flexibility.

Your Day-to-Day

  • Calendar management, including scheduling meetings, boardrooms and appointments for CEO and SLT members 
  • Prepare and manage various forms of communication for SLT; agendas, emails, notes, etc.
  • Handle confidential, urgent departmental matters as directed
  • Act as a high level gatekeeper with both internal and external parties while building successful relationships on behalf of the CEO
  • Book travel arrangements including flights and hotel accommodations
  • Organize social events, both internal and external (i.e. monthly/quarterly business reviews, working lunches/dinners)
  • Prepare expense claims and reconcile monthly corporate credit cards expense statements
  • Follow up and act as a liaison with various individuals at all levels of the organization
  • Be willing to take on special projects like coordinating team events, or community-building activities
  • Order and track gifts and/or gift cards on behalf of the company
  • Cover phones and reception as needed  
  • Some evening and weekend availability, as required

All About You

  • You have 2+ years of experience working as an Executive Assistant, partnering with senior leaders in a fast-paced environment
  • You have experience with tools like Slack, Google Calendar, Google Sheets, Google Slides, Nexonia
  • You're self-motivated and exercise discretion, tact, and professionalism
  • You’re detail-oriented, love to be organized, and stay cool under tight deadlines
  • You love creating and maintaining positive working relationships with internal and external stakeholders
  • You have experience with business travel logistics, scheduling meeting arrangements and booking meals/social events
  • You’re comfortable creating internal documentation and processes from scratch, with minimal guidance and a high degree of business acumen (order forms, records keeping, training documentation, etc.)

#INDAUG

What We Offer

At TouchBistro, we are a diverse group of restaurant-obsessed, tech-loving people brought together by a mission to support the passion and success of restaurateurs. You can feel confident joining a fun, vibrant, and rapidly growing environment. You will be working alongside driven individuals who are passionate, innovative, accountable, collaborative, and respectful. 

The Perks:

  • Company equity 
  • Generous PTO policy 
  • Career progression & professional development
  • Linkedin Learning membership
  • Volunteer program
  • Health, dental, and vision benefits
  • Monthly lunches
  • Summer employee appreciation days
  • Parental leave & top up
  • Flexible work-from-home policy
  • Home office setup assistance
  • Beautiful, brand new office spaces in the heart of downtown Toronto (our HQ), Vancouver, NYC, LA, and Chicago 

About TouchBistro

TouchBistro is an all-in-one Point-of-Sale and restaurant management system that makes running a restaurant easier. We have powered more than 29,000 restaurants around the world, and we know that while passion is plenty in the restaurant industry, time and money usually aren’t. Providing the most essential front of house, back of house and customer engagement solutions on one easy-to-use platform, TouchBistro helps restaurateurs streamline and simplify their operations, increase sales, drive revenue, and deliver a stellar guest experience.

TouchBistro believes in fostering an inclusive workplace where all individuals have an opportunity to succeed. Requests for accommodation due to a disability can be made at any stage of the recruitment process.

For applicants who are California residents, California law requires that we provide you this notice about the collection and use of your personal information. We encourage you to read it carefully.

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