The Accounting Specialist is responsible for vendor register management and reconciliation of bill pay enrolled chapter clients, as well as completes some administrative support tasks. This role requires in depth review and entry of invoices, prompt and correct payment entry, adjustment and processing, vendor information updates, and vendor communication. The Associate Accounting Specialist monitors chapter accounts receivable and membership management operations with the prioritization and completion of time sensitive tasks.
Responsibilities:
Accounts Payable (90% of the time)
- Assist clients in vendor and expense management
- Assist client vendors with prompt payments and information.
- Work with Accounting Managers to accurately allocate client expenses based on budgeted categories
- Proactively observe client expenses and report missing information.
- Maintain accurate records to reflect the financial condition of the clients
- Maintain accurate vendor records and obtain W9 where applicable.
- Prepare annual 1099s
- Provide support in general ledger management of expense categories
- Provide requested documents for internal and external parties for financial information and analysis
- Participate in team meetings and regularly report progress and ideas for improvement.
- Contribute to company and departmental goals and objectives
Operational Duties (5% of the time)
- Coordination of company operational and inventory vendors.
- Orientation management for new staff members.
- Office management to temporarily include COVID related preventative measures.
- Facility organization and event planning for internal meetings and external meetings with customers or vendors.
- Oversee employee events and contribution to staff meetings.
- Create and manage orders of kitchen and office supplies.
- Maintain accurate records of company vendors and inventories of supplies.
Records Management Duties (5% of the time)
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- Add and update new registrations in customer database records.
- Merge contact records and accurately report customer records across various databases.
- Proactively identify mistakes or missing information in customer database records.
- Maintain accurate records of company vendors and inventories of supplies.
Requirements
- Associate Degree in Business or related field
- 0-2 years’ experience in payables, cash handling, or equivalency
- Strong analytical and problem-solving skills
- Ability to deal with variety of options in varying situations
- Advanced analytical and quantitative skills
- Excellent customer service skills
- Skill adaptability to meet changing job conditions
- A high degree of attention to detail
- General understanding of budgets and expenses
- Ability to develop documents for instructional use.
- Understand complex, multistep written and oral instructions
- Excellent written and oral communication skills
- An unquestionable work ethic and the ability to accomplish established goals
- Ability to manage resources
- The ability to concentrate for extended periods (several hours) with interruptions
Excited about this role but don’t meet every single requirement? Studies have shown that women and other marginalized groups are less likely to apply to jobs unless they meet every single qualification. At Togetherwork we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
The Company offers a comprehensive employee benefits program, including:
- Medical, dental and vision insurance options at 80% employer paid
- 100% Employer paid short/long term disability
- Basic Life - $25k policy with option to increase at your expense
- 401(k) option with 100% company match up to 4% of your compensation
- Flexible paid personal/vacation time built on mutual trust and accountability
- 10 sick days annually
- 9 company paid holidays
- 6 weeks paid parental leave
Inclusion and Diversity: Togetherwork is an Equal Employment Opportunity Employer. We are a company where diverse backgrounds, experiences and viewpoints are valued. Togetherwork does not make hiring or employment decisions on the basis of race, color, religion, gender, gender identity, sex, sexual orientation, disability, veteran status, age, ethnic or national origin, or any other basis protected by all local, state or federal laws.
Togetherwork is a family of entrepreneurial businesses providing online dashboard solutions (SaaS) to groups and organizations for management, administration, and payments. Its purpose is to help these businesses grow, become more efficient, increase revenue, and provide excellent service to their members and constituents.
Togetherwork’s business lines provide software and payment solutions to a range of groups, including fraternal organizations, museums, nature centers, pet services, universities, and zoos.
At Togetherwork, we are building the leader in Group Management Software and Payments by bringing together companies that connect people with the institutions most important to them. Our group of innovative companies are best-in-class in their respective verticals with strong management teams and commitment to customer service. When you start here, you will find yourself in an environment that is exciting, motivating, challenging, and fun.
The Accounting Specialist is responsible for vendor register management and reconciliation of bill pay enrolled chapter clients, as well as completes some administrative support tasks. This role requires in depth review and entry of invoices, prompt and correct payment entry, adjustment and processing, vendor information updates, and vendor communication. The Associate Accounting Specialist monitors chapter accounts receivable and membership management operations with the prioritization and completion of time sensitive tasks.
