Togetherwork is a family of entrepreneurial businesses providing online dashboard solutions (SaaS) to groups and organizations for management, administration, and payments. Its purpose is to help these businesses grow, become more efficient, increase revenue, and provide excellent service to their members and constituents.

Togetherwork’s business lines provide software and payment solutions to a range of groups, including associations, fraternal organizations, associations, museums, nature centers, pet services, universities, and zoos.

At Togetherwork, we are building the leader in Group Management Software and Payments by bringing together companies that connect people with the institutions most important to them. Our group of innovative companies are best-in-class in their respective verticals with strong management teams and commitment to customer service. When you start here, you will find yourself in an environment that is exciting, motivating, challenging, and fun. 

We are continuing to expand and are looking for a full-time Office Manager – Operations to be based in Togetherwork's Atlanta corporate headquarters. This Office Manager will work directly with the VP, Shared Services, and must be able to communicate well with senior leadership, other team members, and outside vendors. They should have a professional appearance and demeanor, should be organized, able to manage the scheduling of resources, consistently meet deadlines, and to recommend changes to administrative policies and procedures to ensure efficient operations within the company. 

Responsibilities 

  • Coordinate the day-to-day office management needs for the Atlanta office: 
  • Greet visitors to the Atlanta office 
  • Monitor the general conditions within the office as it pertains to lighting, HVAC, floor coverings etc. and take action to resolve any unsatisfactory conditions 
  • Monitor appearance of conference rooms, offices, desks, and reception area, and take action to resolve any unsatisfactory conditions 
  • Manage schedules for conference rooms, coworking desks, and offices 
  • Monitor the use of access badges and parking passes 
  • Coordinate on-site meetings  
  • Manage phone calls: 
  • Answer all incoming telephone calls and direct them to the appropriate individual or voice mail 
  • Take messages and ensure that they are received by appropriate party 
  • Monitor company mailbox daily for voice mail messages left during non-business hours and direct them to the appropriate individual or voice mail 
  • Assist executives with calendar management and travel arrangements: 
  • Organize, schedule and manage active daily calendars of meetings and/or appointments both personally and professionally. 
  • Organize and plan complex and detailed travel arrangements, including, but not limited to: flights, hotels, car rentals. 
  • Manage expenses and loyalty points. 
  • Provide office services to the Atlanta office which include: 
  • Process all incoming and outgoing U.S. Mail, FedEx, UPS, or any other agent of choice carrier 
  • Procure departmental and general office supplies 
  • Procure office coffee and general snacks 
  • Maintain the overall well-being and smooth operation of the office printer / copy machine  
  • Act as liaison with landlord as it pertains to the following: 
  • Communicate to the Atlanta office staff any and all news or otherwise events sponsored by landlord 
  • Represent Togetherwork pertaining to requests for supplemental HVAC services and/or any service-related request 
  • Assist with facilities management services for all of Togetherwork as it pertains to: 
  • Monitor and administer the FedEx account 
  • Facilities management and planning for other offices 
  • Assist with any needs generated from other Togetherwork office locations 
  • Resolve complex project issues, using independent decision-making and negotiation skills 
  • Ensure processes and workflows are documented, updated, organized and successfully executed 
  • Manage conflicting priorities with other projects 
  • Support the Shared Services team with analysis and implementation of specific programs and projects 

Requirements 

  • Bachelor’s Degree in Business Administration from an accredited college or university, or 5+ years of experience in an professional administrative capacity 
  • A minimum of 3 years of experience in office management  
  • Excellent interpersonal skills and proficient at working in a team-oriented environment 
  • Excellent organizational skills and keen attention to detail 
  • Excellent oral and written communication skills 
  • Skilled in demonstrating critical thinking and problem-solving 
  • Excellent information-gathering and analysis skills 
  • Proficient in prioritizing tasks and meeting deadlines in a fast-paced environment 
  • Expert at maintaining confidential records and information 
  • Able to demonstrate integrity, flexibility, professional judgment, and collaborative approach to work 
  • Self-starter with a passion and positive energy (i.e. can-do attitude) for solving problems and supporting people, processes, and technology 
  • Experience with managing service contract requirements and verifying invoices 
  • Adept at Microsoft Office Suite and Microsoft 365 
  • Experience with managing a budget a plus 
  • Experience with Monday.com and Confluence a plus 

The Company offers a comprehensive employee benefits program, including:

  • Medical, dental, and vision insurance options 
  • 100% Employer paid short/long term disability
  • Basic Life 
  • 401(k) option with 100% company match 
  • Flexible paid personal/vacation time built on mutual trust and accountability
  • 10 sick days annually 
  • 9 company paid holidays
  • 6 weeks paid parental leave

Inclusion and Diversity: Togetherwork is an Equal Employment Opportunity Employer. We are a company where diverse backgrounds, experiences and viewpoints are valued. Togetherwork does not make hiring or employment decisions on the basis of race, color, religion, gender, gender identity, sex, sexual orientation, disability, veteran status, age, ethnic or national origin, or any other basis protected by all local, state or federal laws. 

Apply for this Job

* Required
  
  


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Togetherwork are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.