Organizational Overview
Do you want to ensure that progressive organizations have access to the best possible data, technology, and technical expertise? We know movement organizing and advocacy are more urgent than ever and many organizations and activists cannot easily access the tools to scale their work.
Launched in 2018, The Movement Cooperative (TMC) is a nonprofit founded with the aim of creating a cooperative community addressing these structural challenges. Currently, our membership stands at nearly 75 national member organizations, 13 state-based member organizations, and over 800 affiliate member organizations covered under our licenses. We leverage the collective purchasing power of our membership to secure cooperatively held data and technology licenses shared across membership and invest in common infrastructure like technical staff to support our members in their work. TMC is a member cooperative -- our board is primarily elected by and made up of representatives from our member organizations.
Position Overview
The Associate Director of Finance is a leadership position responsible for the accurate and timely recording of revenue and expenses to the General Ledger, adherence to GAAP and internal financial policies and procedures, providing financial analysis and accurate reporting, and coordinating with all TMC departments to meet the requirements of TMC members. The individual in this role will join an evolving accounting and finance team and will be involved in the development of departmental policies and procedures, and actively participate in TMC management activities. The position supervises the Finance Account Specialists, works collaboratively with the Director of Finance, and is supervised by the Chief Financial Officer.
Responsibilities
- Management of the finance account specialists, ensuring timely and accurate processing of invoices and payments to vendors, suppliers, creditors, and other parties involved in business transactions.
- Day-to-day staff management includes:
- Developing and maintaining team culture that reflects the mission of TMC, commitment to servicing members, and professionalism
- Making sure staff are following TMC policies and procedures and are actively contributing to a healthy culture
- Regular coaching, mentoring and inclusive communications
- Designing professional development plans based on assessment of areas of growth
- Maintaining a healthy feedback cycle
- Supporting staff in their cross-departmental responsibilities
- Representing staff concerns, successes and needs to leadership
- Management of member invoicing to ensure adherence to MOU and EULA agreements and TMC policies and procedures
- Communicate with members in a positive, open and proactive manner
- Has enthusiasm for problem-solving for members, especially with an eye to making member work easier during busy seasons
- Works closely with the Sr. Program Manager, Contracts to ensure accurate and timely setup and renewal of membership MOUs, vendor EULAs and other formalized agreements. Monitor and reconcile membership renewal and tool income schedules to ensure proper billing.
- Joins relevant compliance working groups and channels to proactively support a healthy cross-departmental contracts and renewals process
- Attends member 1:1s as it pertains to high-level contract/finance challenges.
- Ensure accurate account coding of all transactions, identify, and correct discrepancies, and provide revisions to finance account specialists in a timely manner.
- Prepare and analyze A/R aging reports. Initiate collection activity based on best practices and in conjunction with other departments/leadership and the Board as needed.
- Manage/perform Cash Management activities. Ensure daily recording and appropriate allocation of cash receipts to outstanding invoices and recording expenses to the appropriate GL code and department
- Ensure TMC systems are set up and synching accurately to produce ongoing AR/AP and financial reports. Coordinate with vendors to make synch adjustments as needed.
- Work with Finance leadership to maintain and iterate on cash flow documentation
- Manage/record monthly credit card and staff reimbursement expenses into the general ledger
- Create and enforce reconciliation process with relevant staffers
- Onboard new staff, members, and vendors regarding financial policies and processes
- Help create and maintain TMC finance 101, policies and procedures training for new members and refreshers for existing members
- Develop team productivity reporting and standards to ensure appropriate workload capacity and accuracy.
- Participate in the development and reporting of constellation OKRs
- Assist in the preparation of CEO, Management and Board of Director periodic reporting
- Develop strong relationships with member organizations, resolving issues equitably with compassion and caring to ensure member satisfaction
- Assist in the analysis of financial data to inform the forecast of future revenues and expenses
- Ensure proper documentation to ensure accurate tax withholding and reporting
- Participate in annual budget development process
Qualifications
Skills
- Minimum 5 years demonstrated experience in accounts receivable, accounts payable, general ledger and contracts
- Understanding and clear track record of adherence to GAAP
- Minimum 2 years management experience, union environment a plus
- Experience with accounting software packages, including implementations and enhancements
- Well-developed written and verbal communication skills
- Detail-oriented with a passion for accuracy
- Collaborative disposition with experience working in a team environment
- Enthusiasm for creativity in problem solving and a unique adaptability to the needs of a multifaceted organization
We especially encourage applications from people who have any of these additional qualifications:
- Experience with accounting software, productivity, communications, and project management software, particularly Sage intact, MS Office, Google Apps, AirTable, Slack and Asana.
- Familiarity with progressive movements and the advocacy space.
Physical Requirements
- Prolonged periods of working on a computer
Location Requirements
- While TMC’s workplace is remote, we require staff members to reside in and work in the continental United States.
Benefits
The Movement Cooperative is dedicated to providing all employees a competitive salary, world-class healthcare, dental and vision benefits, retirement, unlimited paid vacation and sick days, flexible holidays, and all-staff holidays, remote virtual office, paid parental and adoption family leaves, and health and wellness benefits. The salary for this position is $108,174 - $118,476. This is a full-time exempt position.
Next Steps
Please submit your resume and a cover letter detailing why you are interested in this role and your qualifications, in PDF format.
Here’s what you can expect from our interview process:
- Application Review
- Assessment Materials Submission
- Panel interview ~60 minutes
- Final Interview with Senior Director of Finance - 30 minutes
Applications must be submitted by 6 pm ET on July 8, 2024.
We are looking to fill this position by the end of August 2024.
The Movement Cooperative is an equal opportunity employer.
The Movement Cooperative recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, sexual orientation, citizenship status, disability, age, veteran status, and other protected status as required by applicable law.
At The Movement Cooperative, we have a clear vision: to be the organization where a diverse mix of talented people want to be, to stay and do their best work. We pride ourselves on bringing the best to our members, and we know our organization runs on the hard work and dedication of our passionate and creative employees.
