Time Inc. (NYSE:TIME) is a leading content company that engages over 150 million consumers every month through our portfolio of premium brands across platforms. By combining our distinctive content with our proprietary data and people-based targeting, we offer highly differentiated end-to-end solutions to marketers across the multi-media landscape. Our influential brands include People, Time, Fortune, Sports Illustrated, InStyle, Real Simple and Southern Living, as well as more than 50 diverse titles in the United Kingdom. Time Inc. has been extending the power of our brands through various acquisitions and investments, including Viant, an advertising technology firm with a specialized people-based marketing platform, The Foundry, Time Inc.’s creative lab and content studio, and the People Entertainment Weekly Network (PEN). The company is also home to celebrated events, such as the Time 100, Fortune Most Powerful Women, People’s Sexiest Man Alive, Sports Illustrated’s Sportsperson of the Year, the Essence Festival and the Food & Wine Classic in Aspen.
Reporting to the VP, Production, the Coordinator will support the smooth running of the production department and coordinate internal process requirements and communications between team members. This role contributes to the successful delivery across all Fortune conferences.
Assist with day-to-day production department duties
Update and maintain calendars, schedules and project tracking reports
Coordinate communications between team members, both internal and external
Prepare materials for team and client meetings
Assist with preparing freelancer production agreements and payment system setup
Coordinate travel and travel budgets for production crew and staff
Review and prepare comparative analysis of vendor quotes
Prepare invoice reconciliations, code invoices for payment and maintain invoice schedule
Coordinate payment processes to meet finance and procurement guidelines
Participate in research projects including conference sites, special venues, vendors and entertainers
Contribute creative ideas for production design elements
Assist operations team onsite with a variety of physical tasks
Provide administrative support to the VP, Production
Knowledgeable: You have a minimum of two years of experience in a coordinator capacity; prior event experience is a plus. You are competent working in Excel and PowerPoint and adept in learning new software programs. A college degree is required.
Responsible: You take ownership of projects with a focus on perfecting the details through to completion. You are highly organized and able to prioritize projects efficiently.
Pro-active: Thinking ahead is second nature and you who can self-direct work projects and independently problem solve.
Flexible and cool under pressure: You are comfortable working in a fast-paced team and client environment whether you are in the office or at an event.
Communicative: You have a direct approach to communicating and your written and oral communications are accurate and concise.