Assistant Manager, Events - TIME, FORTUNE and MONEY
at Time Inc.
New York, NY
Time Inc. (NYSE:TIME) is a leading multi-platform media company that engages over 170 million consumers globally every month. The company's influential brands include PEOPLE, TIME, FORTUNE, SPORTS ILLUSTRATED, INSTYLE, REAL SIMPLE, SOUTHERN LIVING and TRAVEL + LEISURE, as well as more than 60 diverse international brands. Time Inc. offers marketers a differentiated proposition in the marketplace by combining its powerful brands, trusted content, audience scale, direct relationships with consumers and unique first-party data. The company is home to growing media and platforms, including digital video, OTT, television, licensing, paid products and services and celebrated live events, such as the TIME 100, FORTUNE Most Powerful Women, PEOPLE’s Sexiest Man Alive, SPORTS ILLUSTRATED’s Sportsperson of the Year, the ESSENCE Festival and the FOOD & WINE Classic in Aspen.
This position reports to the Director of Events, Live Media. The Assistant Manager of Events assists in planning, developing, & conducting of client events for TIME, FORTUNE and MONEY, focused on promoting a positive image of the organization and its business partners. The Events Assistant Manager will organize event logistics, as well as manage advertiser relationships and sponsor activations for each client event. Key to this position is a proactive and solutions oriented style, excellent communication and computer skills with a rigorous attention to detail. Candidates must have ability to manage multiple demands under pressure, interact with senior management and handle confidential information.
Assist the executive relations function on high end conferences for FORTUNE both domestically and globally.
Independently manage assigned event logistics for brand/client events for TIME, FORTUNE and MONEY including hotel blocks, ground transportation, staffing plans, registration process, budgets, supplies and shipping, catering, décor and rentals
Lead the day-to-day management of the major TIME annual client program by creating and overseeing timelines and deadlines, communicating regularly with marketing and sales, TIME’s sponsor partners, as well as high level participants
Learn and maintain internal event databases
Work directly with clients to deliver sponsor activations and ensure client expectations are met
Liaise with internal teams on events processes: invitations, branding, contracts, compliance, public relations
Be a key part of the registration team on-site, overseeing temp workers and assisting in the registration process for participants, answering questions and handling general problem solving
Process invoices and reconcile expenses
Travel domestically and internationally
Experienced: You have a Bachelor’s degree as well as proficiency in Excel, Word and Outlook, and database experience is required. You’re an independent thinker that can make decisions in a live event environment. You also have a solid understanding of event operations, strategy and integrated event marketing.
Organized: You have a laser-sharp eye for detail and can manage multiple competing priorities simultaneously. You’re adept at scheduling meetings and using your organizational skills to ensure all project timelines are met.
A Strong Communicator: You are known internally and externally for quick responses, your ability to put together excellent marketing materials, concise emails and the ability to solve problems quickly and clearly. You can communicate effectively with diverse departments and personalities.