About us:

Founded in 2017 by Carolyn Witte and Felicity Yost, Tia is the modern medical home for women. We are trailblazing a new paradigm for women’s healthcare that treats women as whole people vs. parts or life stages.  Blending in-person and virtual care services, Tia’s “Whole Woman, Whole Life” care model fuses gynecology, primary care, mental health and evidence-based wellness services to treat women comprehensively. By making women’s health higher quality and lower cost, Tia makes women healthier, providers happier, and the business of care delivery stronger — setting a new standard of care for women everywhere.

Tia has raised more than $132 Million in venture capital funding to date, including a recent $100 Million Series B investment, one of the largest early-stage rounds ever for a healthcare company focused on women. Tia has ambitious plans to scale its “whole-woman, whole-life” model to more than 100,000 women by 2023. We’ll do this by growing virtual and in-person operations in existing and new markets while expanding its service lines to care for women throughout their entire lives -- from puberty to menopause. Since launching in 2017, Tia has grown to serve thousands of women aged 18-80 with blended in-person and virtual care in New York City, Los Angeles, Phoenix and soon San Francisco. 

We’re building a world class team to reimagine women’s healthcare. We’re an interdisciplinary team of clinicians, researchers, designers, technologists and operators who have seen firsthand how broken the healthcare system is for women. We’re united by a powerful mission to enable every woman to achieve optimal health, as defined by herself, as well as a shared set of values and principles that define our business, products, and culture. 

Our company values: 

  • Health & Wellbeing: We believe that health & wellbeing is a fundamental human need and right. We prioritize the health & wellbeing of our employees and their families.
  • Compassion: We believe that compassion is as important as information and care itself. We imbue compassion into our care, leadership, and communication.
  • Individual Agency: We believe that every person has a responsibility to enact their agency for the betterment of themselves and others. We encourage all employees to call out problems and advocate for solutions.
  • Collaboration: We believe that collaboration engenders creativity and outsized impact more than hyper-specialized or individualistic approaches to solving problems. We believe collaboration fosters different perspectives, experiences, and skillsets.
  • Aspirational Thinking: We believe that aspirational thinking leads to higher quality work and transformative outcomes. We encourage all employees to think through problems and reach for solutions that raise the bar.

Role Title:  New Space Clinical Openings Manager

Role Summary: As the NCSO Manager you will oversee the day-to-day clinical operational planning and coordination of new clinic openings to ensure successful openings of all clinic spaces at Tia. You will work closely with the clinic operations, site operations, design, and development teams to create and refine clinical processes and systems for seamless and collaborative openings, including organizing and planning across clinical vendor selection and account set up for supply ordering, medical equipment procurement, delivery, lab and exam room set up, training and on-site set up plans.

Tia Company values you “spike” on: 

  • Make something that people want
  • Achieve excellence, with regard to impact over effort
  • Act as a pack, not a lone wolf
  • Insist on diversity 
  • Find joy and gratitude every day
  • Be compassionate 
  • Ask why. Then why, again 

Abilities:

  • Ability to set a plan, and manage to the plan
  • Cross-functional collaboration 
  • Clear communication style - directive and straight-forward, not dramatic or passive 
  • Extremely good at prioritization, even when multitasking
  • Time management 
  • Detail-oriented
  • Holding people, organizations accountable
  • Highly organized 
  • Incredibly high bar for excellenceProven ability to learn from mistakes, ability to reflect
  • Motivates others, despite changing expectations

Skills: 

  • Working clinical knowledge
  • Proficiency in MS/Google Suite, and Smartsheets
  • Customer service skills
  • Process of creating and implementing SOPs 
  • Skills to motivate
  • Timeline management/ deadline delivery
  • Planning and goal setting
  • Budget management
  • Strong negotiation skills
  • Builds trust
  • Tech-minded
  • Enthusiastic
  • Thrive in a start-up environment and be comfortable with change 

Responsibilities: 

1. Develop, uphold, and continuously improve the back of house procurement process as it relates to new clinic medical supplies and medical equipment, budgets, processes, and communication

  • Negotiate medical vendor contracts, terms, pricing and deadlines with vendors and suppliers, working to find cost savings
  • Order all medical supplies and medical equipment including leased equipment
  • Oversee a supplies page turn with Clinical team before ordering
  • Source and coordinate storage and delivery of all supplies, medical equipment, additional furniture, and accessories with the NSO team
  • Track all supply orders from purchase to warehouse delivery to space delivery
  • Responsible for external vendor coordination. Serve as the bridge between external teams and the internal Tia team; compassionate and consistent communication between all teams\
    • Set up external vendor accounts and negotiate local and national deals whenever possible
    • Develop relationships with vendors in each location or region
  • Develop and maintain clinical systems and processes for communication, scheduling, coordination and procurement related to new space openings
    • Document and establish clinical SOPs and handover to the clinic team
    • Work cross-functionally to ensure all teams are updated and prepared for new space openings
    • Maintain and update a system of detailed checklists, timelines and budgets to be used to organize openings and hold all parties accountable
    • Work with Clinic Ops Team and Training Team to plan and schedule training in clinic before opening

2. Responsible for clinical set up onsite, necessary training, and the close out of spaces with the new space opening team

  • Set up spaces including unboxing, organizing and inventorying of all medical supplies and equipment as the point person for medical vendors/equipment delivery and set up
    • Set up the clinical spaces for new clinics (lab, exam rooms, phlebotomy, etc)
  • Inventory all supplies at move in and hand over to clinic manager
  • Manage supply delivery and organization of clinical areas during move-in week and provide clinical facility training for staff including but not limited to equipment set up, troubleshooting, and organizational SOPs
  • Create and manage specific clinic move in plan for each new space, taking into account construction completion, building management, city regulations and opening timeline factors with the New Space Openings team
  • Collaborate with the new space opening team to finalize the Site guide to hand off to the clinic management team inclusive of; medical equipment manuals, warranty, routine maintenance set up, sharing vendor info, etc.
  • Ensure all clinical logs and SOPS are created and handed off, expectations are set, and management is prepared to sign off on compliance

3. Work cross-functionally with the clinic operations, site operations, design, and development teams to create, refine, and streamline processes, systems, and planning.

  • Partner with the Clinical Operations team to design and implement systems, process and procedures to rollout at site openings and close out
    • Help build and refine clinical procedure documents to scale opening new spaces
    • Provide insight into training design for new spaces
    • Document and establish clinical SOPs and handover to clinic team 
    • Research and rollout new systems, tools, and write proposals
    • Partner to ensure pre-opening site audit  / health dept requirements and oversee execution of employee competency, SOPs, and employee and patient safety
  • Partner with the Design team as an inputter with a clinical perspective and feedback in order to improve space designs and standards
    • Attend internal meetings to give clinical design input and feedback to build clinical design standards with the design team
    • Attend meetings with vendors and consultants (architects, designers, GC) to provide input regarding medical equipment needs, safety, clinical compliance, regional permitting, and workflow

Benefits:

  • Unlimited vacation
  • Free Tia membership
  • Competitive stock option package
  • $300 one-time WFH stipend
  • $50/month phone and internet reimbursement 
  • Medical, dental, and vision benefits
  • 401k program (no matching at this time)
  • Top of the line 13” Macbook Pro 
  • Travel stipend for team off-sites

This position may require attendance at company and team off-sites and is subject the Company’s vaccine requirement, as permitted by law and subject to reasonable accommodation.

Tia is an equal opportunity employer. We believe that diversity of experience, perspectives, and background will lead to a better environment for our employees and a better product for our users and patients. We strongly encourage people of color and members of the LGBTQ+ community to apply.
 
If you are committed to collaborative problem solving, creating high-quality and user-centric products, and want to make waves in women's healthcare, join us

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At Tia, we’re passionate about creating a place where each individual — patient, provider & employee is empowered to be and care for their whole selves. We take an intersectional approach that recognizes the multitude of ways age, sex, gender, race, ethnicity, religion, ability, sexual orientation, and economic status impact us — clinically, psychosocially, and experientially. We prioritize reaching a diverse pool of candidates and provide diverse representation on every interview panel to make Tia an inclusive workplace. We value all voices in decision-making and through accountability, collaboration, and innovation, we seek to scale with diversity, equity & inclusion at the core.

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