Essential Functions / Major Responsibilities:

  • Compensation & Benefit: Responsible for operation in payroll and employee benefits.
  • Responsible for payroll function and all regulatory reporting / submission requirements in Japan as required from outsourcing or HQ.
  • In conjunction with Payroll, coordinate and liaison the necessary documents and data between employees and agency.
  • Manage and input data for C&B market intelligence survey for Japan as needed.
  • Work closely with the global compensation team where needed for eligible market data when specific salary and benefit benchmarking needed.
  • Manage time record and e-leave in in Tencent and update employee details with insurance providers.
  • Administer the recognition program as needed.
  • Employee Engagement & Training: Responsible in cultivating corporate culture and coordinating employee activities.
  • Champion the Company’s values and culture by driving, promoting and cultivating the employees’ engagement and acceptance.
  • Provide and support necessary internal compliance education and materials to managers and employees. Including manuals, employee handbooks etc.
  • Work with the HR Manager to identify and implement employee engagement activities that support the development of a high performing culture.
  • Advise appropriate training programs to meet employees’ needs and coordinate training programs for employees.
  • Employee Relations & Legal requirements: Responsible in ensuring full compliance in accordance to labor laws in Japan.
  • Support HR Manager Provide effective, valued and appropriate advice, coaching and solutions to managers in Japan by diagnose and intervene in conflict and employee relations issues.
  • Raise and seek advice from HR Manager and/or Legal Counsel when necessary to solve employment queries and disputes.
  • Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions.
  • Ensure policies, procedures, and reporting are in compliance with requirements.
  • Maintain HR policy and procedure documents and employee personnel files.
  • Assist in generating HR metrics and reporting.
  • Answer ad hoc HR related queries from employees.

Requirements and Qualifications

Professional Know-how

  • Possess university degree in business administration, management, human resources, organizational psychology or a related field preferred.
  • At least 4 years proven HR experience in a relevant industry, some experience in office administration preferred.
  • Good current knowledge of HR practices, processes, principles trends and systems.
  • Demonstrated knowledge of local employment/labor laws that impact the employment relationship.
  • Language skills: Japanese and Chinese / English plus

Work Effectiveness

  • Possess hands-on can-do attitude to independently perform effectively in a dynamic and fast-paced environment.
  • An independent contributor who has high ethical standards and effective management of multiple tasks and time.
  • Able to handle high level of confidentiality and common-sense regarding employee information required.

Change Management & Adaptability: 

  • Use initiative to transforms ideas or leads into productive business outcomes
  • Adjust to new, different or changing requirements and maintains composure under pressure.

Process Management & Planning

  • Establish high procedural standards and measures despite pressing deadlines
  • Possess good organizational skills, analytical skills and attention to detail

Partnering to enhance effectiveness

  • Promote cohesiveness by identifying opportunities for synergy across functions
  • Ability to actively listen and resolve conflict, as well as support, encourage, and motivate staff
  • Must possess strong communication and interpersonal skills and can work comfortably with employees at all levels within the organization

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