Executive Assistant

WXIA/11Alive, the NBC affiliate in Atlanta, Georgia has an immediate, full-time opening for an Executive Assistant. The ideal candidate will combine highly refined organizational skills along with the ability to coordinate communications with station staff. You will work closely with the station’s President & General Manager as well as other executives at the station while also managing the station administrative assistant. The candidate has the ability to work well in supporting a dynamic and fast-paced organization and managing multiple tasks and conflicting priorities, with accuracy, flexibility, and attention to detail. The position requires a high level of discretion and strict confidentiality of proprietary information.

Responsibilities:  

• Support 11Alive’s President and General Manager with managing schedules, calendaring, organizing external and internal meetings, taking and distributing notes, reservations and other duties as assigned.
• Act as supervisor for the station administrative assistant.
• Schedule and coordinate on-site meetings which may include handling presentation logistics, including room reservations, A/V equipment and physical handouts.
• Plan and coordinate station events and parties, including ordering meals and catering.
• Assist with coordinating travel and accommodations for station executives, visiting job candidates and corporate guests as well as for any emergency lodging for staff.
• Prepare and submit expense reports and travel arrangements.
• Manage travel card in Oracle and monthly purchasing card transactions.
• Act as project manager for the “Culture Committee” to create employee engagement through company events & initiatives.
• Manage and work with station’s administrative assistant to order and manage office supplies, badges, and business cards as needed.
• Work with administrative assistant to help onboard new employees, including preparing I-9 documents and photo ID badges.
• Manage executive kitchen, conference room and storage closet including organizing supplies and making sure spaces are tidy and well kept.
• Understand and anticipate the needs of different departments and support each effectively, as assigned by general manager.

Requirements:   

• BA/BS degree preferred but not required.
• 3-5 years’ experience providing administrative support to a medium-sized organization. 
• Knowledge of the MS Office suite (Word, Excel, PowerPoint) and the technical aptitude to learn new systems.
• Excellent written and verbal skills.
• Excellent interpersonal skills, self-starter needing little supervision, demonstrate consistent follow-through, judgment and time management skills.
• Strong attention to detail and organization with the ability to track multiple projects and deadlines.
• Positive, 'get it done' approach to the role. Interest in local news a plus.
• Demonstrated reliability, confidentiality and integrity.