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About the Job:
This position supports a lean, driven team with multiple Directors, and their supporting teams.
The ideal candidate is a high energy individual who is self-directed and able to easily handle multiple and changing priorities in a fast-paced environment. Strong computer and communication skills are required. Responsibilities include administrative work such as scheduling and maintaining the VP and Director’s calendars, scheduling travel, budget, accounts receivables/payables, and also being a part of the team to contribute with ideas. This is an exceptional fit for a relationship focused, results oriented individual. The ideal candidate has a solid background in administrative operations and is ready to tackle projects of all sizes.
Time manage Director and multiple other team members
Schedule appointments and continuously track calendar
Manage & process invoices; run reports and collect overdue payments
Schedule travel for team members
Complete expense reports for leadership team
Preparing department presentations & memos utilizing PowerPoint, Word, and Excel
Manage and track department G&A budget through Excel
Manage and track department project spend budgets
Maintain information, data, archive presentations, memos, raw data, and key vendors list for quick and easy retrieval
The ideal candidate must have excellent interpersonal skills, being able to work with people at all levels within the organization and outside the organization (suppliers, etc.).
Interact with senior leadership and other administrative assistants at Taco Bell
Coordinate team celebrations to promote company culture and boost morale (e.g. birthdays, anniversaries, team events, new hire welcome, etc)
Is This You?
Strong verbal and written communication skills as well as interpersonal and organization skills
Advanced computer skills in Word, Outlook, PowerPoint, Excel
Have creativity to develop and organize PowerPoint Presentations
Experience planning and organizing large on-site and off-site meetings.
Ability to prioritize work, demonstrated problem-solving ability, strong detail orientation, and managing information
Ability to multi-task efficiently in a fast-paced, high volume, data intensive environment with minimum direction and under very tight deadlines
Ability to anticipate needs of Directors and deal interpersonally with a variety of outside business contacts