As we increase the number of students participating in Independent Learning as part of the Expeditions Program at Summit, monitoring and compliance become critical components of our work. Because of the rigorous compliance requirements and high stakes of audits, we believe this must be done by someone with a professional eye for detail.

 

This role will have flexible hours and location, with site-based work days as required by compliance deadlines and student support needs.  It will be a year-round, full-time role. Sometimes timecards and attendance reporting deadlines will require a quick turnaround over weekends. During the summer, main responsibilities will be related to learning the compliance needs of the team, preparing to train teachers on logistics and compliance tasks, beginning to archive/organize SY18 Independent Learning documents, and creating student-facing training materials for the program’s compliance requirements. During the fall, the main focus will be on ensuring a compliant launch to independent learning, including managing student contracts and training students on compliance requirements. During the remainder of the year, the focus will be on maintaining attendance compliance, through management of student time cards and subsequent attendance reporting, as well as supporting teachers with field trips, which tend to ramp up over the course of the year. During the following spring, readiness for SY19 Independent Learning will begin, including beginning the contracting process again with students. This change in work flow means that precise allocations of time will shift over the course of the year, but approximations are below:

 

Key responsibilities include:

  • Full ownership for compliance-, logistics- and operations-related Expeditions tasks, including:
    • Independent Learning Attendance Compliance (70%)
      • Obtaining and filing contracts for independent learning students
        • Understanding student eligibility
        • Collecting stakeholder contact information
        • Managing contract deployment in Chalk
        • Monitoring contract completion and documenting in a master tracker
        • Following up with student, parent, mentor and supervisor as needed
        • Ensuring follow through and compliance with fingerprinting and TB testing
      • Ensuring timely submission of timecards, recording attendance, and meeting attendance/reporting deadlines
      • Collecting, grading and archiving work samples as “evidence of work”
      • Lead or participate in campus-based trainings for student timecard submission
      • Meet with students and/or mentors and/or parents when compliance paperwork is consistently being submitted late or incorrectly
      • Notifying the Independent Learning and Partnerships Coordinator when there is a liability or insurance issue
    • Off Campus Experience Operations and Compliance (10%)
      • Support teachers in observing org-wide protocols for planning field trips and off campus learning opportunities, creating a weekly digest of field trips, and ensuring compliance related to permission slips and driver forms
      • Supporting teachers in planning overnight trips and submitting proposals for board approval
      • Managing Expeditions Chalk account, tracking received permission slips, and maintaining an organized Google Drive archive of permission slips
    • Scheduling (5%)
      • Supporting with scheduling by auditing rosters for equitable student enrollment and performing any course changes approved by directors and logged in a central course change tracker (Sept/Oct)
    • Transcript Maintenance (5%)
      • Work with Expeditions Directors and Director of College Readiness to ensure that courses appear correctly on student transcripts (Nov/Dec of each year and May/June)
    • Website and information (10%)
      • Supporting the Independent Learning Coordinator to update Expeditions internal and external websites (Summer)
    • Relationship Building
      • Collaborate with Expeditions Directors as needed
      • Collaborate once weekly with the Independent Learning and Partnerships Coordinator
      • Support the Expeditions team in maintaining positive collaborative relationships with the Operations team and the site Operations staff.

 

This person would have an operations coach who would support in auditing compliance documentation and would otherwise report to the Directors of Expeditions.

Apply for this Job
* Required
File   X
File   X


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Summit Public Schools are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities1. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.


Share this job: