Facilities Manager

Position Overview

The Facilities Manager is responsible for the systems that support the general upkeep and maintenance of our schools located in the California Bay Area and Washington.  

The Facilities Manager works with our schools as their strategic partner to ensure their facilities are operating smoothly and in compliance with health and safety standards, local municipality standards, and parameters of our lease agreements.

From managing vendors including  plumbers, electricians, painters, HVAC technicians, movers, and furniture assemblers to procuring furniture, this person ensures all work is done according to outlined budgets and keep records of all payments, proposals, and contracts.

This person is also responsible for the management of minor renovation projects including but not limited to erection of wall partitions, painting and commercial bathroom remodeling.  

This person needs to have a strong ability to manage multiple projects while providing high levels of customer service to our schools.The Ideal candidate will have strong organizational skills, operates well in a fast changing environment, and believes that every detail is important.  

Who We Are:

What if all students graduated high school with both the content knowledge and also the habits and skills necessary to successfully navigate college and career? This is the question that guides our mission at Summit Public Schools. Summit is a leading network of public schools that prepare a diverse student population for success in a four-year college and to be thoughtful, contributing members of society. We operate 15 schools serving over 4,500 students in the Bay Area and Washington state. Historically, 98 percent of Summit graduates are accepted to four-year colleges, and Summit graduates complete college at double the national average.

We need diverse, driven, and dynamic talent to join our growing team to help realize our educational vision.

What You’ll Do:

Maintenance

  • Coordinate repairs and maintenance at all school sites and home office
  • Maintain clear and effective communication with stakeholders on all repairs and maintenance; this includes responding to all service tickets within 24 hours
  • Assist in negotiation and renewal of all service contracts
  • Manage our vendor database; this includes vetting new vendors and service providers as needed.
  • Review repairs to assess service quality and completeness

Furniture

  • Manage organizational furniture inventory and storage
  • Manage system for school furniture procurement
  • Coordinate with sites and vendor to ensure successful furniture delivery and installation

Budgeting / File Management

  • Collaborate with Finance team to ensure service providers are paid on time
  • Provide input on annual maintenance budget for all school sites and home office
  • Monitor progress on facilities-related spend and work to minimize budget variances
  • Organize and maintain such as file management and systems management related to facilities

Capital Improvements

  • Assist with scheduling and implementation of capital improvements
  • Recommend capital improvements based on operational challenges

Special Projects:

  • Additional projects as assigned by the Director of Real Estate and Senior Director of Real Estate and Facilities.

 

What You Need:

Key Qualities and Skills

  • Evidence of strong execution. Does not let any balls drop; is self-directed and takes initiative; operates with “roll up sleeves” attitude
  • Exceptional project management and organizational skills with good attention to detail
  • Ability to work in a fast-paced environment under tight deadlines
  • Strong organizational skills and obsession with detail. Is systems- and process-oriented; sweats the small stuff
  • Excellent time management skills. Has ability to manage multiple tasks at the same time and prioritize based on importance and urgency; demonstrates flexibility and adaptability
  • Great relationship building skills. Can effectively communicate verbally and in writing with diverse stakeholders including teachers, families, and students; shows empathy; demonstrates customer-service mindset

Requirements:

  • Bachelor’s degree required
  • Property manager certificate preferred
  • 2+ years work experience in facilities maintenance or construction management preferred.
  • Competency with: Excel, Google Docs, Microsoft Office etc. required

Competency with: ASANA, Concur, Samanage, preferred

  • Ability to travel to schools; frequency to be determined by Director/Senior Director of Real Estate and Facilities.
  • Meet health clearance, and pass the reference, background/criminal checks, per education code.

Who You Are:

About You  

  • You maintain high expectations for all students and believe all students can find success in school, college, and life.
  • You thrive while collaborating and are excited to work with your colleagues. You find positivity in share successes.
  • You are positive and resilient in the face of big challenges.
  • You have an ability to apply honest, actionable, and timely feedback that results in improved performance.
  • You are empathetic and culturally competent. You’re open to having hard conversations.
  • You thrive in innovative environments and are comfortable with the ambiguity that can come with a dynamic and progressive workplace.
  • You’re committed to continuous improvement, see feedback as a positive, and have a growth mindset.

What you get:

Summit offers competitive salaries and benefit options for full-time employees, including covering 75% of the health, dental and vision plan costs. We fully cover life and disability insurance. We have a “take what you need” PTO policy, 11 paid holidays and 3 week-long organizational closures during the year.

We strive to recruit a diverse team. Summit Public Schools is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, national origin, religion, gender, gender identity and/or expression, sexual orientation, disability, age, marital status, military status, pregnancy, parenthood, citizenship status, creed, or any other characteristic protected by federal, state or local law. Summit will provide reasonable accommodations for qualified individuals with disabilities.

People from all diverse backgrounds are strongly encouraged to apply. Spanish language proficiency is a plus.

We don't just encourage diversity and inclusion—we believe it's a requirement for us to be successful in our mission of helping all children succeed. Since we serve a diverse community of schools, educators, parents, and students, we need our team members to bring a broad range of lived experiences to the table with them. This is the only way we can ensure we are staying close to the work and building an authentic relationship with the people we serve.




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