Executive Assistant & Special Projects Manager
The Executive Assistant/Special Projects Manager will provide executive administrative support to the Superintendent of Summit Public Schools, support the Senior Directors of Schools, and develop new systems that improve the efficiency and efficacy of the Schools team, and manage other special projects as needed.
This role reports directly to Summit’s Superintendent and collaborates across teams in the Summit organization. This is a full-time position located in the Bay Area, California.
Who We Are
What if all students graduated high school with not only content knowledge, but the habits and skills to successfully navigate college and career, with a sense of purpose to anchor them? This is the question at the core of Summit Public Schools. Summit is a public school system serving heterogeneous communities in the Bay Area and Washington State and operate 11 schools serving over 3,600 students.
We share our personalized approach to teaching and learning for free through Summit Learning, with more than 330 partner schools across the country. Summit Learning forms the foundation on which Summit’s successful schools were built, with our schools consistently ranking among the best in the nation.
Are you looking for the opportunity to lead change? Do you want to help reimagine what schools should be? We put students in the driver’s seat and empower them with the skills and habits they need to be successful in college and life. We need diverse, driven, and dynamic talent to join our growing team to help realize our educational vision.
What You’ll Do:
- Provide executive administrative support to the Superintendent
- Calendar management, including scheduling meetings, tours, and events, with internal and external partners
- Develop systems to manage, sort, and prioritize incoming communication (email, mail, paperwork, signatures, regular and annual communications) from various stakeholders and potential partners (including donors and executives across the private sector and education reform landscape)
- Develop and manage cadence for ongoing communications with external partners, including drafting outgoing content
- Develop and maintain system for managing contacts
- Manage special and ongoing projects
- Provide project management for projects led by members of the Leadership Team and Senior Directors of Schools
- Assist in the development of materials for presentations, board-level events and manage board compliance and communication
- Create and maintain key organizational documents including system calendars, organizational charts, and other reference materials
- Manage travel and expenses
- Plan and book travel, and complete and submit expense reports on behalf of the Superintendent and the Senior Directors of Schools
- Manage meeting and event logistics
- Serve as point-person for preparing team, board, meeting, or other event logistics
- Take and share notes from meetings; track action items and ensure completion
- Manage logistics for 3-4 all organization days for all faculty and home office staff to come together for professional development and culture building
What You Need:
Key Qualities and Skills
- Commitment to uphold Summit’s values, belief that all children deserve a rigorous and equitable education that prepares them for college and for life.
- Bachelor’s Degree (a Master’s Degree in Education, Research, or a similar field is strongly preferred).
- Prior experience in charter management organizations or other schools environment is preferred.
- Proficiency in Google Platforms, including Google Drive, Google Sheets, Google Docs, and Google Slides.
- Clear health and background check.
Who You Are:
- You maintain high expectations for all students and believe all students can find success in school, college, and life.
- You thrive while collaborating and are excited to work with your colleagues. You find positivity in share successes.
- You’re deeply dedicated to social justice and feel motivated by the challenge and impact of working in a heterogeneous community and closing the achievement gap.
- You share our vision to reimagine what schools should be and are excited to make an impact on the public education landscape.
- You have exceptionally strong attention to detail.
- Your organizational skills are unparalleled, and you have an ability to build and maintain systems to enhance organizational efficiency.
- You are positive and resilient in the face of big challenges.
- You possess strong people skills, with the ability to motivate, inspire, develop, and collaborate with a diverse group of teachers, leaders, staff members, and community members.
- You have an ability to apply honest, actionable, and timely feedback that results in improved performance.
- You are empathetic and culturally competent. You’re open to having hard conversations.
- You thrive in innovative environments and are comfortable with the ambiguity that can come with a dynamic and progressive workplace.
- You’re committed to continuous improvement, see feedback as a positive, and have a growth mindset.
We strive to recruit a diverse team. Summit Public Schools is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, national origin, religion, gender, gender identity and/or expression, sexual orientation, disability, age, marital status, military status, pregnancy, parenthood, citizenship status, creed, or any other characteristic protected by federal, state or local law. Summit will provide reasonable accommodations for qualified individuals with disabilities.
People from all diverse backgrounds are strongly encouraged to apply.