Building Operations Manager

The Building Operations Manager will support the school leadership team to ensure a warm and welcoming environment and strong and compliant daily site operations.

The Building Operations Manager will manage front desk operations, including visitor communications, student attendance and records, office equipment maintenance, and on-site health and safety issues. This role also supports site operations and compliance projects while building a positive culture among staff, students, and families. The Building Operations Manager will report to the Executive Director.

The ideal candidate is a process- and systems-oriented multi-tasker, with a strong eye for detail and an ease in juggling any number of key tasks to keep on-site operations running smoothly. The ideal candidate is flexible, possesses excellent communication skills, and can quickly build strong relationships with faculty, staff, and students.

Who We Are:

What if all students graduated high school with not only content knowledge, but the habits and skills to successfully navigate college and career, with a sense of purpose to anchor them? This is the question at the core of Summit Public Schools. Summit is a public school system serving heterogeneous communities in the Bay Area and Washington State and operate 11 schools serving over 3,600 students.

We share our personalized approach to teaching and learning for free through Summit Learning, with more than 330 partner schools across the country. Summit Learning forms the foundation on which Summit’s successful schools were built, with our schools consistently ranking among the best in the nation.

Are you looking for the opportunity to lead change? Do you want to help reimagine what schools should be? We put students in the driver’s seat and empower them with the skills and habits they need to be successful in college and life. We need diverse, driven, and dynamic talent to join our growing team to help realize our educational vision.

What You’ll Do:

Front Desk Management

  • Welcome visitors at front desk and create a warm, welcoming environment.
  • Respond to all public inquiries; this includes answering phones and emails, checking voicemails, sending robocalls/robotexts, responding to questions from families and students, and assisting faculty with any inquiries.
  • Receive, distribute, and prepare mail and shipments.
  • Maintain site supply areas and assist with inventory control; order supplies and manage supply budget.
  • Maintain office equipment and ensure that copier, fax, and postage meter are always in working order.
  • Maintain supply of Chromebooks, distribute loaner equipment to students and faculty (laptops, headphones and charters) and coordinate equipment repairs
  • Collect payments and provide receipts for each transaction.
  • Coordinate all deposits and site accounting.

Records

  • Manage intake and ongoing maintenance of student cumulative folders, including processing records requests for entering and exiting students.
  • Enter student enrollment data, update student information, and process student data for student withdrawals.
  • Assist with distribution of report cards and transcripts.

Attendance

  • Process late arrivals and early dismissals; follow up with families of absent students.
  • Maintain daily attendance reports and verify teacher daily attendance; prepare weekly attendance reports.
  • Oversee weekly, monthly, and annual attendance procedures for reporting and audits.

Student & Family Engagement

  • Assist with monitoring and management of student behavior.
  • Assist with recruitment of new students.
    • This includes advertising and setting up recruitment events; scheduling tours and shadows; assisting administration with new student enrollment and student shadow days; and translating communications for parents and local communities.
  • Support parent volunteer program.

Meals

  • Oversee daily meals program as site food manager
    • This includes supervising daily deliveries, operating point of sale for breakfast and lunch, collecting payments, managing food servers, and completing training and certification.
  • Monitor compliance of the National School Lunch Program.
  • Manage meal application collection and processing.

Health & Safety

  • Act as building safety lead, including management of site safety plan.
    • This includes CPR, First Aid, and EpiPen training.
  • Coordinate site emergency drills, site nursing services, and record and report any student incidents.

What You Need:

Key Qualities and Skills   

  • Commitment to uphold Summit’s values, belief that all children deserve a rigorous and equitable education that prepares them for college and for life.
  • Bachelor’s Degree is strongly preferred.
  • Office and/or prior school experience is strongly preferred.  
  • Fluency in Spanish is strongly preferred.
  • Prior experience in project management or operations is preferred.
  • Proficiency in Google Platforms, including Google Drive, Google Sheets, Google Docs, and Google Slides.
  • Clear health and background check.

 

 

Who You Are:

About You

  • You maintain high expectations for all students and believe all students can find success in school, college, and life.
  • You thrive while collaborating and are excited to work with your colleagues. You find positivity in share successes.
  • You’re deeply dedicated to social justice and feel motivated by the challenge and impact of working in a heterogeneous community and closing the achievement gap.
  • You possess excellent organizational and project management skills, with an obsession for details.
  • You share our vision to reimagine what schools should be and are excited to make an impact on the public education landscape.
  • You are positive and resilient in the face of big challenges.
  • You take initiative and ownership in driving your work to meet personal and team goals.
  • You possess strong relationship skills, with the ability to motivate, inspire, develop, and communicate with a diverse group of teachers, leaders, staff members, and community members.
  • You are empathetic and culturally competent. You’re open to having hard conversations.
  • You thrive in innovative environments and are comfortable with the ambiguity that can come with a dynamic and progressive workplace.
  • You’re committed to continuous improvement, see feedback as a positive, and have a growth mindset.

What you get:

Summit offers competitive salaries and benefit options for full-time employees, including covering 75% of the health, dental and vision plan costs. We fully cover life and disability insurance. We have a “take what you need” PTO policy, 11 paid holidays and 3 weeks of organizational-wide closure during the year.

We strive to recruit a diverse team. Summit Public Schools is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, national origin, religion, gender, gender identity and/or expression, sexual orientation, disability, age, marital status, military status, pregnancy, parenthood, citizenship status, creed, or any other characteristic protected by federal, state or local law. Summit will provide reasonable accommodations for qualified individuals with disabilities.

People from all diverse backgrounds are strongly encouraged to apply. 

Apply for this Job
* Required
(Optional)
Almost there! Review your information then click 'Submit Application' to apply.

File   X
File   X


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Summit Public Schools are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities1. To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

How do I know if I have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Blindness
  • Deafness
  • Cancer
  • Diabetes
  • Epilepsy
  • Autism
  • Cerebral palsy
  • HIV/AIDS
  • Schizophrenia
  • Muscular dystrophy
  • Bipolar disorder
  • Major depression
  • Multiple sclerosis (MS)
  • Missing limbs or partially missing limbs
  • Post-traumatic stress disorder (PTSD)
  • Obsessive compulsive disorder
  • Impairments requiring the use of a wheelchair
  • Intellectual disability (previously called mental retardation)
Reasonable Accommodation Notice

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.