Submittable is seeking an experienced Executive Assistant to manage the growing needs of our executive team in Seattle, WA. In this role, you will partner with the CEO and provide outstanding support to the executive staff in all aspects of their roles. Candidates should be motivated self starters and also have the ability to proactively anticipate needs and effectively deliver solutions to the CEO and executive team.

This is a full-time position in Seattle, WA and reports to the Chief Executive Officer.

The Executive Assistant responsibilities include:

  • Maintain the overall support of the executives, including complex business calendar and correspondence in a timely and professional manner
  • Coordinate special events, team building events, and catering services
  • Assist with office management responsibilities
  • Coordinate meetings, conference calls, video conferencing and travel arrangements and personal appointments (as applicable) with high attention to detail and follow-up
  • Manage multiple administrative projects simultaneously with little or no supervision
  • Liaise within the CEO’s corporate employees, across the organization and with external partners/vendors/associations
  • Coordinate efforts to ensure that projects are delivered on time and schedules are adhered to on a daily/weekly basis
  • Responsible for coordinating payment of expenses, in conjunction with the payroll team
  • Provides feedback to executives and company team members, as directed by the CEO
  • Serve as gatekeeper for the CEO by fielding phone calls, attend meetings on the CEO’s behalf, take requests for meetings and coordinate various aspects of interdepartmental communication, as necessary
  • Receives and manages incoming communication or memos, including mail, on behalf of the CEO and his leadership team. This includes reviewing contents, determine level of importance and summarizes or distributes contents when applicable
  • Coordinate errands, shopping and deliveries
  • Handles Ad-hoc projects and assignments as the business dictates

An ideal candidate will have these qualities and experience:

  • 5+ years of experience assisting at the executive level with direct experience supporting a CTO, CEO, CIO, CMO or C-level executive in a fast paced technical environment.
  • Experience working with a SaaS company is a plus.
  • Familiar with Gmail, Google Docs, Google Sheets and Calendar. 
  • Perform under strong demands in a fast-paced environment.
  • Respond professionally in situations with difficult employee/vendor/customer issues or inquiries.
  • Vault-like ability to maintain confidentiality and be ultra-discreet.
  • Able to perform physical, hands-on tasks in order to assist companies and the office.
  • Have excellent calendar skills, including coordination of complex internal and external meetings, using both mobile and desktop.
  • Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve independently.

About Submittable

Submittable was started in 2010 by three creatives—a writer, a filmmaker, and a musician—as a simple way to submit creative work. Today it’s a growing social impact platform used by thousands of organizations to manage their programs and maximize their impact.

Submittable has its headquarters in downtown Missoula, Montana, with a satellite office in Seattle, Washington and remote employees located around the U.S.

We offer highly-competitive benefits for full-time employees, including:

  • Health insurance, 401K, life insurance, and optional HSA, FSA, and DCA accounts
  • Flexible hours, including flexible vacations and sick leave
  • Generous paid parental leave policy for mothers, fathers, and adoptive parents
  • Discounted fitness memberships, professional development stipends, and book purchase reimbursement
  • Involvement in community outreach programs for all employees, including company volunteer outings at local nonprofits
  • Fully-stocked kitchens with complimentary snacks and beverages for all employees
  • Gender-neutral bathrooms with free pads/tampons 

As a product used globally, we're very motivated to hire and support employees who are representative of different and diverse backgrounds and experiences, including but not limited to diversity of ethnicity, sexual orientation, gender, religion, ability, culture, and socioeconomics.

Apply for this Job

* Required

  
  


U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at Submittable are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Race & Ethnicity Definitions

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.


Form CC-305

OMB Control Number 1250-0005

Expires 05/31/2023

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition.

Disabilities include, but are not limited to:

  • Autism
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS
  • Blind or low vision
  • Cancer
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or hard of hearing
  • Depression or anxiety
  • Diabetes
  • Epilepsy
  • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome
  • Intellectual disability
  • Missing limbs or partially missing limbs
  • Nervous system condition for example, migraine headaches, Parkinson’s disease, or Multiple sclerosis (MS)
  • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

1Section 503 of the Rehabilitation Act of 1973, as amended. For more information about this form or the equal employment obligations of Federal contractors, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.