Services for Finance, Accounting and Travel Section

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Duties and Responsibilities

• Under the supervision of the Section Head, assisting in day-to-day control of execution of NSB travel budgets delegated to supporting Joint Force Command (JFC)
• Liaising with JFC Travel Office in working level matters related to NSB personnel travels
• Receiving and processing the travel documents duly filled and signed by the travellers
• Assisting in ensuring that the appropriate NATO and national approving officials have authorized each travel request and that relevant supporting documentation accompanies each submission.
• Processing all NSB travel requests in the NATO Automated Finance System (FINS - Oracle Financial based ERP system).
• Submitting NATO Travel Order (NTO) amendments.
• stamping. signing and sending NATO Travel Orders (NTO) to relevant individuals.Collecting the required signatures on NTO.
• Sending flight itineraries to respective individuals and relevant points of contact (POCs) of the HQ, M&SCOY and to 6 different DCMs (ie detachments of NSB), allocated in four different nations.
• verifying and submitting in FINS Travel Expense Claims with supporting documentation.
• Assisting in the resolution of travel claims queries and inquiries.
• Collecting and submitting FINS User Registration Forms as required
• Maintaining all travel files and related documentation.
• Assisting the Section Head in the recording of commitments, payments, collection of sum due, record keeping, reporting and administration of advance accounts.
• Under Direction & Guidance (D&G) the Section Head, processing the applications for commitment of funds. This includes also drafting (and processing) of Purchase Requests.
• Under the D&G of the Section Head, co-ordinating routine processing of commitments, payments as well as collections of outstanding reimbursable expenditures.
• Assisting the Section Head in maintaining all financial files in accordance with the NFRs, FRPs and NATO policies on the Retention and Disposition of NATO Information.
• Assisting in administrative tasks for the day-to-day operation and management of the Section.
• Performing additional tasks concerning the activities of the Section. if required by the Section Head.

Essential Skills and Experience

• Successful completion of a recognized automated financial management system courses (Oracle Financials, SAP,etc.)
• Familiarity with the principles of electronic financial management and computerized accounting systems, minimum 2 years.
• Ability to deal authoritatively and diplomatically with a wide variety of people and issues, proved upon a minimum 2 years of professional experience in financial related duties.
• Previous experience in accounts receivables of minimum 1 year
• Previous experience in booking and co-ordination organisational/business travel of minimum 2 years

Desirable Skills and Experience

• Background in NATO Command Structure and familiarization with NATO Financial Management processes. Experience with NATO Automated Financial System (FinS) and/or Oracle Financials

Education

• Secondary education and basic training in finance, accounting, business administration, economics, public administration or related discipline for specific task related skills, with 2 years of experience.

Working Location

• Wesel, Germany

Working Policy

• On-Site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance