Project Management Support

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

The Joint Intelligence Surveillance and Reconnaissance (JISR) Service Centre – Operations Support Services Branch (OSSB) OSSB supports numerous ISR projects in support of NATO’s JISR Capabilities. The projects are support to the NATO Airborne Early Warning and Control (NAEW&C) E-3A Force, support to the NATO ISR Force (Alliance Ground Surveillance), support to the NATO Airborne Early Warning Programme Management Agency (NAPMA), support to the Alliance Future Surveillance and Control (AFSC) capability, and the Alliance Persistent Surveillance from Space (APSS) project

Role Duties and Responsibilities

• Documenting follow up on reviews, action items, and project deliverable submittals;
• Request & extend Reach computer accounts for contractors;
• Meeting and travel scheduling;
• Initiate and oversee acquisition status follow-ups for small procurements;
• Information management for the Project Manager (PM) for formatting documents, accomplishing reviews, support to project completion documentation, contractor Travel claims and meetings;
• Process information into and out of the Agencies project management software Service Now in support of the PM’s daily meetings, resource management, and project execution;

Essential Skills and Experience

• Holds a formal Project Management qualification such as PRINCE 2 or PMI PMP, or relevant experience.
• Experience in maintaining SharePoint workspace and portals ;
• Demonstrates excellent written and oral communication skills in English.
• The ability to work with a team of Project Managers and can support them in the development of project plans, costs plans, resource allocations, and procurement activities.
• The ability to work pro-actively and independently on the assigned tasks
• In-depth knowledge of MS-Office tools
• A strong knowledge of project administration tasks such as documentation requirements, project development task flows from start-up to closure, supporting projects delivery within agreed scope, time, cost and quality limits.
• An understanding of the administration and management of assigned projects in accordance with appropriate NATO regulations and NCI Agency project management policies and procedures

Desirable Skills and Experience

• Experience with ERP Financials Systems (i.e. Oracle, SAP and similar).
• Have experience using the NCI Agencies project management software ServiceNow or other Project Management software.
• A good knowledge of NATO and NATO procedures;
• Prior experience of working in an international environment comprising both military and civilian elements;

Education

• Higher vocational training in a relevant discipline with 5 years post-related experience or a secondary educational qualification with 5 years post-related experience in supporting the administrative parts for a team of project managers

Working Location

• The Hague, Netherlands

Working Policy

• On-Site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance