ABOUT SOTHEBY'S

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.

THE ROLE

This role will have primary responsibility for overseeing the export activities within Geneva (however will be expected to support wider commitments within both Switzerland and the Region. The role will report into the Head of Swiss Operations (based in Zurich) but will work closely with Sotheby’s specialists and Expert Liaisons with evolving priorities throughout the sales calendar. As such the ability to dynamically prioritise is key. This is a multifaceted role that requires very strong organisational skills and an ability to adapt.

The role entails all conditions checks as well as pick-ups from client when applicable. You will be responsible for all item checks and releases (and packing if necessary). The role requires the management of collections, supervision of shippers as well as labelling and registration of items in a time sensitive manner.

A driving license is required.

RESPONSIBILITIES

Export coordination:

Act as the primary point of contact for Export Coordination
Arranging Freeport visits for LLD check
Create Po’s and deal with all administrative aspects related
Invoice Procurement to support Export process
Organise consignments, shipping and payment

Wider Departmental and office support

Support administration tasks involved e.g. communication with clients, follow up with clients, , receipting consignments etc
Assist with any ad hoc projects as required (i.e. Valuation Project)
Take part to the reception rota. Greeting clients and providing general information
On an adhoc basis, be prepared to help and organise events for the export department e.g. sending out invitations, catalogues, help with the set up of sales/exhibitions, attend viewings

Inventory Coordination

This role also includes ensuring that Sotheby’s inventory is 100% accurate at all times and that all items are safely and securely stored.

Coordinate the Biannual physical reconciliation for the Geneva office and offsite storage locations, including the remediation and continued improvements to inventory processes.
Resolve all outstanding inventory exceptions within the required timeframe.
Co-ordinate all inventory projects for Switzerland and provide wider European support for inventory projects.
Mange, support and provide cover to the Registrar function in the office.
Update and monitor all inbound and outbound tracking ensuring that we are operating within the designated KPIs.
Update and monitor all issue tracking for inbound and outbound items. Escalating issues in a timely manner, and supporting any issue resolution.

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

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Export Coordinator

Export coordination:

Inventory Coordination

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