ABOUT SOTHEBY'S
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.
THE ROLE
To provide assistance to the Chairman, Impressionist & modern and Vice Chairman, Head of Private Sales. This is an all encompassing role, working directly to support the requirements of a leader ensuring effective support and client management of the Chairman’s international clients.
RESPONSIBILITIES
- Providing support including:
- Typing correspondence, drafting letters and emails
- Diary management, booking travel and complex schedules, managing expenses
- Coordinating proposals and valuations as required
- Updating and maintaining files and internal systems
- Effectively co-ordinating tasks and actions while managers are travelling.
- Confident and efficient handling of client contact and relationships.
- Establish good working relationships with the EA’s of high-priority clients and internally across the business.
- Working closely with the Client Strategist supporting this department to ensure streamlined communication related to all business development and client engagement surrounding the Chairman and Vice Chairman.
- Supporting the Business Developer/Client Strategist with Client and Business Development initiatives (e.g. updating the client system, sending large volumes of emails such as pre-sale targeting, event invitations etc.).
- Effective liaison with other departments and international colleagues, in particular coordinating with the London and New York departments to ensure a seamless service to mutual clients.
- Coordinating meetings and conference calls with foreign offices.
- Organising all public relations and communications with the worldwide Press team.
- Organising lunches and assisting with arrangements for dinners for VIP clients.
- Dealing effectively with general queries, problem-solving and following tasks through to completion.
- Supporting administration linked to personal life as required.
- Ad hoc projects or support to other visiting Chairmen as assigned.
IDEAL EXPERIENCE & COMPETENCIES
- Possess exceptional diary management skills.
- Possess excellent secretarial skills and be dependable, flexible, discreet and diplomatic.
- Computer literate, with excellent knowledge of Word, Excel, Outlook and PowerPoint.
- Possess excellent communication skills (both written and spoken).
- Well organised, with a good eye for detail and the ability to prioritise tasks as well as being able to adapt to a fast-paced ever-changing environment.
- Enjoy trouble-shooting and using initiative.
- Be a team player, capable of working well as part of a busy, highly pressurised team, with good interpersonal skills and a friendly and approachable manner towards both clients and colleagues.
- Enthusiastic with a flexible approach and exceptional client service skills.
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
