Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access to and ownership of exceptional art and luxury objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 70 categories which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Design, as well as collectible cars and real estate. Sotheby’s believes in the transformative power of art and culture and is committed to making our industries more inclusive, sustainable and collaborative.


The Registrar/Art Handler will be responsible for receiving/handling valuable property and maintaining accurate inventory records; record key attributes about property so that shipping quotes can be obtained from shipping vendors and provided to our clients. She/he will be expected to undertake consistent learning in order to improve their capability and efficiency in recording key attributes pertaining to property for obtaining shipping quotes.



  • Ensure all policies regarding the security, handling, movement and storage of property are adhered to at all times
  • Examine property either offsite or receipt to record or verify logistics attributes, including piece count, weight, dimensions, of each item that arrives etc.
  • Accurately record the condition of property received, generate reports of condition and flag the undisclosed damage immediately to all relevant parties
  • Accurate safe labelling and locating of property
  • Take accurate, clear and relevant photos of each item which can be used a cross reference to the condition report provided
  • Distribute arriving property to appropriate departments or storage locations and recording the movement(s); and assist with releasing property to clients, shippers and 3rd parties at Property Collections
  • Assist with the hanging/installation/set up of exhibitions and private views as and when required
  • Maintain all property information in SAP and all associated log books as required, including all movement(s) between locations
  • Participate in ad-hoc duties as requested, not limited to additional main and mid-season auction-based duties which may include, but are not limited to, telephone bidding for multiple departments
  • Operate at all times in line with corporate governance and compliance policies, practices and procedures



  • Degree level or equivalent
  • Fluent in English, Cantonese and Mandarin are essential. Ability to read and write Chinese desirable
  • Previous Registrar experience working with fine art paintings and decorative objects in an auction house, museum, gallery, art shipper / logistics company, or similar art environment
  • Experience working with both traditional Asian art as well as Western art-forms, modern and traditional
  • Experience working with Jewellery and Watches
  • A strong working knowledge of property, systems and logistics
  • Ability to handle property in a skilful and careful way with a good working knowledge of operating procedures
  • Excellent interpersonal skills. Able to work well within a team and a proven ability to communicate well with clients and staff from other departments
  • A team player with ‘can do attitude’ and flexible approach who works closely with colleagues to complete tasks and activities
  • Previous manual handling skills required, with experience in using power tools
  • Strong organisational and problem-solving skills with the ability to forward plan
  • Security conscious with strong attention to detail
  • Good time management skills
  • Excellent computer skills
  • Excellent client service skills
  • Safety first attitude and exceptional care in handling and security of client’s property
  • Flexible approach to work. Able to work evenings, weekends, and offsite when required
  • Very high level of attention to detail and organisational skills
  • Previous experience working at art fairs/galleries or similar highly desirable
  • Candidate with less experience will be considered as Assistant Registrar/Art Handler

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.

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