About Sony Music Entertainment
At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.
Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.
Sony Music Entertainment is a member of the Sony family of global companies.
Ultra Records is the world’s leading electronic music label based in New York with worldwide operations. Ultra has a strong roster of artists, which includes both local and international talent.
We’re hiring an eager and exceptional International Admin Assistant to support the Director, International, as well as other members in the department and the company. We’re looking for candidates with meticulous organizational skills who pay close attention to detail, and are capable of working autonomously. Candidates must be able to multi-task and work within tight deadlines in a fast paced environment.
What you'll do:
- Schedule meetings, arrange travel and provide admin support for the international Marketing Director and back-up support for other members of the department as needed.
- Create Ultra brand and priority presentations for Director of International;
- Track/evaluate market and historical sales and provide charting & analytical insights;
- Update monthly status reports and sales information on behalf of Ultra artists;
- Communicate on a global basis, in writing and orally, regarding label and artists releases;
- Liaise with record and artist promotions and other Sony labels internationally to develop relationships & partnerships to gain market knowledge, coordinate marketing strategy, and facilitate media, promotions, and distribution-related requests and activities;
- Create copy & maintain mailing and e-mail lists, databases, files and other assets for the department.
- Assist with DSP pitching and asset distribution for (Latin America, Canada, Spain, Nordics, Australia + other)
- Liaise with indie publicists, radio and TV pluggers for international record promotion;
- Liaise with artist management and tour agencies to schedule artist promotions internationally;
- Oversee promotions of Ultra artists and the preparation of marketing materials for Senior Management, clients, and distributors;
- Assist in organizing and overseeing budgeting, artist merchandise, travel arrangements, and marketing strategies for artists;
- Provide general administrative support and other duties as needed and directed;
- Act as a liaison between Finance department and international department;
- Set up new vendors – including collecting and reviewing relevant tax documentation.
- Create purchase orders (POs).
- Assist with maintaining and tracking of marketing budgets.
Who you are:
- 1-3 years of administrative experience.
- Highly organized and detail-oriented.
- Outstanding writing and analytical skills.
- Proactive self-starter who can juggle multiple projects with minimal direction.
- Excellent interpersonal skills.
- You must be a team player; have the ability to create & maintain strong relationships with co-workers, artists, managers, attorneys, etc.
- Being passionate about electronic music is a plus!
What we give you:
- You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey and access to shows and networking opportunities in the electronic music space.
- A modern office environment designed to foster productivity, creativity, and teamwork.
- An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
- We invest in your professional growth & development.
- Time off for a winter recess.
Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.
