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Executive Assistant, Legal
San Mateo, CA
The Executive Assistant reports to the Senior Vice President & General Counsel for SIE LLC’s Legal Global Team providing administrative support to this Executive and her team.
In addition to the daily administrative tasks, we're looking for someone with strong project management skills, involved in organizing exciting and inspiring events for the legal department such as global meetings, off-sites, retreats, and monthly department meetings. Because the General Counsel's role is global, bonus qualities include exposure to or experience living in a different culture or speaking multiple languages and a love of ambassadorship and collaborative teamwork with other members of the legal department, both domestically and abroad.
- Handle swiftly and without error a complex and ever-changing calendar for the general counsel; prepare for and coordinate meetings, and schedule travel plans and accommodations for the Executive and the department, as assigned.
- Ensure a timely flow of information, obtain signatures and authorizations, answer and screen phone calls and manage correspondence and communication flow.
- Submit expense reports for the General Counsel and department team, as assigned.
- Process outside counsel invoices, sending communications on behalf of the General Counsel.
- Professionally represent the Executive through initial contact meetings or telephone conversations.
- Act as administrative liaison between the Executive and Sony groups, vendors, and industry contacts.
- Provide logistical support for department team meetings, events, and conferences, working in collaboration with Facilities, IT, and external parties.
- Function as a communications hub for department, staying current on, and publishing, as requested, team travel and holiday schedules with ability to locate and contact team members as needed.
- Serve as a helpful knowledge base for staff within the department, especially for process and procedures, and provide assistance in a hands-on, proactive manner.
- Liaise effectively with Executive Assistant counterparts and build strong working relationships with a wide range of company stakeholders at all levels.
- Continually improve processes and procedures to reduce work time and cost without compromising work quality.
- Communication and Contact: Communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
- Presentations: Ability to create compelling presentations with design sensibility and impact (i.e.: convert hand-drawn data on a notepad into a visually appealing PowerPoint slide).
- Relationships with Others: Works collaboratively and effectively with senior executives, other assistants, and internal and external partners; capable of bringing people together!
- Global Interaction: Ability to efficiently manage complex schedules across multiple time zones and to coordinate smoothly in various cultural settings.
- 8+ years of relevant experience supporting a Senior Level Executive
- Strong communication skills, both written and oral
- Process-oriented, with attention to detail and ability to prioritize
- Ability to work in a fast-paced environment and independently on difficult projects with minimal supervision
- Ability to maintain a high degree of confidentiality/discretion
- Strong interpersonal skills, with a friendly, outgoing, and flexible manner
- Prior experience within a Legal Department
- Knowledge of outside counsel and/or pro-bono coordination
- Internship program support
Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to race, color, religion, gender, pregnancy, national origin, ancestry, citizenship, age, legally protected physical or mental disability, covered veteran status, status in the U.S. uniformed services, sexual orientation, marital status, genetic information or membership in any other legally protected category.
Reasonable Accommodation Notice Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond.
We sincerely appreciate the time and effort you spent in contacting us and we thank you for your interest in PlayStation.
PRIVACY NOTICE TO SIE LLC’S JOB APPLICANTS
This Privacy Notice explains what personal information we at Sony Interactive Entertainment LLC collect from you, and why we collect it and use it. This Notice covers our practices regarding the personal information of all applicants to our job positions. Please review it carefully.
Categories of personal information we collect from you
We collect personal information about you throughout the recruiting process, in particular the following categories. Generally, we obtain this information through our Recruiting Team:
A. Identification and contact information
- Direct identifiers such as your first and last name.
- Indirect identifiers such as a government ID, your Social Security, work permit or passport #.
- Contact information such as your email address, mailing address, telephone number.
B. Other information about you or that can be associated with you such as:
- Sensitive/Protected Data. During the recruitment process, you may (voluntarily) provide us with your ethnicity, gender, military service information, or physical or mental health information, as well as your national origin and citizenship.
- Professional or job position-related information, including your past professional experience, references; background verification; talent management and assessment; information regarding any conflicts of interests; and the terms and conditions of your job offer.
- Non-public education information, including information about your education records, such as grades and transcripts.