PlayStation isn’t just the Best Place to Play —it’s also the Best Place to Work. We’ve thrilled gamers since 1994, when we launched the original PlayStation. Today, we’re recognized as a global leader in interactive and digital entertainment. The PlayStation brand falls under Sony Interactive Entertainment, a wholly-owned subsidiary of Sony Corporation.

 

Executive Assistant – PlayStation Studios

San Mateo, CA

The Executive Assistant will report to the Head of Product, PlayStation Studios providing extensive executive administrative support. He/she will support the portfolio management team and the PlayStation Productions team with key projects and day-to-day administrative support.

We are seeking a driven, detail oriented, experienced professional who wants to be part of a high-performing team! The position will require high levels of collaboration and communication.

Responsibilities:

  • Manage complex calendars and prepare detailed agenda for high-level meetings
  • Arrange all domestic and international travel accommodations, including potential itinerary or schedule changes on short notice.
  • Conduct a timely flow of information, obtain signatures and authorizations, and manage correspondence flow
  • Guide the Executive & team to effectively manage their own schedules in the office daily, so they arrive to essential meetings on-time.
  • Compile and process expense reports in a timely manner, as well as create, track, and update organization/team related projects and documents on a monthly basis
  • Professionally represent the Executive and team through initial contact meetings or telephone conversations; act as an administrative liaison.
  • Provide logistical support for team meetings, events, and conferences, working in collaboration with Facilities, IT, and external parties as needed on and off-sites.
  • Function as a communications hub for department, staying current on team travel and holiday schedules with ability to locate and contact team members as needed.
  • Serve as a helpful knowledge base for staff within the department, especially for process and procedures, and provide assistance in a hands-on, proactive manner.
  • Support office space planning needs as growth occurs within team and work closely with HR, hiring managers, and the facilities team to make necessary adjustments.
  • Collaborate closely and effectively with other global administrative counterparts and build strong working relationships with a wide range of company partners.
  • Continually improve processes and procedures to reduce work time and cost without compromising work quality.
  • Maintain the Executive’s and team’s confidence and protect operations by keeping information highly confidential.
  • Identify key department information that could be shared to increase cross-functional transparency. Identify areas to simplify and improve department documentation.
  • Serve as the Executive’s liaison with the department, identifying communication opportunities / needs as relevant.
  • Support the PlayStation Studios Product department as needed by handling key projects & events, shipping and receiving, processing invoices and purchase orders, submitting contract requests, and adding new vendors.
  • Maintain the working area to ensure optimal upkeep.
  • Process finished goods, catering, office supplies, and other miscellaneous orders as needed.

Qualifications:

  • Communication and Contact: Communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company.
  • Presentations: Ability to create compelling presentations with design sensibility and impact (i.e.: convert hand-drawn data on a notepad into a visually appealing PowerPoint slide).
  • Relationships with Others: Works collaboratively and effectively with senior executives, colleagues, and internal and external partners; capable of bringing people together!
  • Global Interaction: Ability to efficiently manage complex schedules across multiple time zones and to coordinate smoothly in various cultural settings.

Education and work experience:

  • A.A./A.S. degree or equivalent, Bachelor’s degree preferred
  • 5+ years of administrative or relevant work experience
  • Strong communication skills, both written and oral
  • Process-oriented, with attention to detail and ability to prioritize
  • Ability to work in a fast-paced environment and independently on difficult projects with minimal supervision
  • Ability to maintain a high degree of confidentiality/discretion
  • Strong interpersonal skills, with a friendly, outgoing, and flexible manner
  • An interest in interactive entertainment/gaming industry

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We sincerely appreciate the time and effort you spent in contacting us and we thank you for your interest in PlayStation.

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