Who We Are

Founded in 2017, SmartRent, Inc. (NYSE: SMRT) is the leading provider of smart home and property operations solutions for the rental housing industry.

We’re doing big things in the proptech world! SmartRent has been recognized as a winner of HousingWire’s Tech100 Real Estate awards in 2021, 2022, and 2023 for the most innovative tech company serving the mortgage and real estate industries; named on Deloitte’s 2023 Technology Fast 500™ list of fastest-growing companies —and we’re just getting started.

Job Description

The Executive Administrative Assistant will provide high-level administrative support to the Executive Administration Director and SmartRent's senior executives.

Responsibilities

  • Provide high-level administrative support and assistance to the Executive Administration Director and/or other assigned leadership staff.
  • Act as the primary liaison between internal and external contacts when coordinating meetings and events.
  • Partner closely with each executive to ensure they are well informed of upcoming commitments and responsibilities, and following up as needed.
  • Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed.
  • Respond to and resolve administrative inquiries and questions.
  • Manage all activities including calendar, travel, expenses, events, including international and domestic travel, accommodations, and trip logistics.
  • Communicate professionally with senior executives, investors, and clients.
  • Be flexible and move from strategic to tactical tasks as requirements change.
  • Build, update, manage, coordinate and edit PowerPoint presentations needed to support the executives and/or their teams.
  • Provide a bridge for smooth communication between the CEO's office and internal departments and external stakeholders demonstrating leadership to maintain credibility, trust, and support with senior staff.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
  • Plans, coordinates, and ensures the CEO's schedule is followed and respected.
  • Prepare agendas and schedules for meetings.
  • Perform other duties as required. 

Required Qualifications

  • 5-8 years of experience as an executive assistant or directly supporting C-level staff.
  • Ability to prioritize executives’ priorities; able to manage multiple projects simultaneously.
  • Time management and ability to meet deadlines.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Ability to work independently.
  • Problem-solving and decision-making skills.

Preferred Qualifications

  • Bachelor’s degree and 6 years of direct experience in a fortune 5000 tech company.
  • Proven experience of reporting directly to the CEO or SVP/EVP for mid-size companies.
  • Proven experience as “gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO and other executives’ time. 
  • Proven experience of planning, coordinating, and ensuring the CEO and  other executives’ schedules were followed and respected.
#LI-Onsite

For our US employees, we offer 100% employer-paid medical coverage, flexible PTO (because we know how important work-life balance is), and competitive 401k and employee stock purchase plans to invest in your future. You’ll fit right in if you:

  • Do the hard work and go out of your way to deliver excellence
  • Own outcomes and learn from your mistakes
  • Are a collaborative and supportive team player; win or lose you lift others up
  • Value authenticity, other’s perspectives, and diversity in the workplace
  • Have a passion for smart tech and the real estate industry

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