Select Funding is seeking a talented and experienced Office Coordinator to play a critical role with our exciting, rapidly growing business located in Calabasas, CA.
Essential Duties and Responsibilities:
Provides administrative support to Executive and Business Unit leaders in addition to acting as a liaison between with parent company Executive and support staff. Serve as point of contact for employee inquiries and provide recommendations/solutions in a timely manner to ensure smooth office operations.
Provides support to Executives by handling, troubleshooting and resolving any customer service issues related to internal finance accounts
Oversee general front desk administration and operations (calendaring, conference rooms, subscriptions management, email, etc.)
Supervises the maintenance of office areas and equipment, as well as layout, arrangement, and housekeeping of general office facilities. Maintaining the office condition and arranging necessary repairs.
Manages and negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
Responsible for the facilities day-to-day operations (such as distributing building access keys and backup to security access cards, etc.)
Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
Keeps management informed by generating, reviewing and analyzing reports; summarizing information; identifying trends.
Organize and schedule meetings and appointments. Arranges
Collaborates with various staff members to organize office and companywide events, occasions, ad hoc employee engagement projects.
Regularly updates and distributes company rosters and employee lists (ie phone lists, birthday list, vendor list, etc)
Liaison with outside vendors including IT services, handyman, and property managers, etc.
Other ad-hoc projects or duties as assigned.
1-2 years’ experience as Office Coordinator or Administrative Assistant supporting executive level principals.
A Bachelor’s Degree or equivalent relevant work experience.
Strong problem solving and leadership skills and the adaptability to “make things happen”.
Strong administrative skills, with proficiency working with pc applications, such as MS Office Suite, data management, spreadsheet, and desktop publishing applications.
Salesforce experience preferred.
Experience building and maintaining administrative processes, managing projects, performing research, and managing records.
Experience building and maintaining relationships with customers, vendors, and co-workers.