Select Funding is seeking a talented and experienced Office Coordinator to play a critical role with our exciting, rapidly growing business located in Calabasas, CA.

Essential Duties and Responsibilities:

  •  Provides administrative support to Executive and Business Unit leaders in addition to acting as a liaison between with parent company Executive and support staff. Serve as point of contact for employee inquiries and provide recommendations/solutions in a timely manner to ensure smooth office operations.
  • Provides support to Executives by handling, troubleshooting and resolving any customer service issues related to internal finance accounts
  • Oversee general front desk administration and operations (calendaring, conference rooms, subscriptions management, email, etc.)
  • Supervises the maintenance of office areas and equipment, as well as layout, arrangement, and housekeeping of general office facilities. Maintaining the office condition and arranging necessary repairs.
  • Manages and negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
  • Responsible for the facilities day-to-day operations (such as distributing building access keys and backup to security access cards, etc.)
  • Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Keeps management informed by generating, reviewing and analyzing reports; summarizing information; identifying trends.
  • Organize and schedule meetings and appointments. Arranges
  • Collaborates with various staff members to organize office and companywide events, occasions, ad hoc employee engagement projects.
  • Regularly updates and distributes company rosters and employee lists (ie phone lists, birthday list, vendor list, etc)
  • Liaison with outside vendors including IT services, handyman, and property managers, etc.
  • Other ad-hoc projects or duties as assigned.

 Job Qualifications:

  •  1-2 years’ experience as Office Coordinator or Administrative Assistant supporting executive level principals.
  • A Bachelor’s Degree or equivalent relevant work experience.
  • Strong problem solving and leadership skills and the adaptability to “make things happen”.
  • Strong administrative skills, with proficiency working with pc applications, such as MS Office Suite, data management, spreadsheet, and desktop publishing applications.
  • Salesforce experience preferred.
  • Experience building and maintaining administrative processes, managing projects, performing research, and managing records.
  • Experience building and maintaining relationships with customers, vendors, and co-workers.

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