You have meticulous, borderline obsessive, attention to detail and understand how hundreds of small moving parts contribute to the overall success of a project. You loathe inertia and are particularly skilled at taking a high level milestone and working with the key team members to chart out a path forward, step by step, to keep momentum moving. You treat the coordination of research, development, production, scale-up, and testing like an art form with the perfect balance of wisdom, experience, strategic vision, urgency, and judgement. Nothing ever falls between the cracks and even if a project is temporarily deprioritized, it’s never lost. The world doesn’t always value project management enough. Fortunately, we do.
You also understand the medium is the message; communication (stand-ups, emails, Asana tasks, how meetings are structured, etc.) and the tools we use to communicate—are the difference between OK coordination and the ability to achieve more than we can dream up with a lean, productive team.
Ideally, you have direct experience overseeing projects as part of a small core team with aggressive timelines within the life sciences industry (but we are not myopic and believe if the first two paragraphs sing to you, you wouldn’t hesitate to apply). You have managed and streamlined processes with research, operations teams, and leadership teams, and have had to think about every aspect of a project, most importantly the prioritization of time, and how the needs of one project impact another. While proficiency is important, you’re comfortable pushing things along with known uncertainties and have a process to quickly and reproducibly integrate key data points as they emerge.
You are resourceful, solve problems, and anticipate them before they even arise. You pride yourself on translating abstraction into order. You can run sprints across teams and infuse a sense of urgency into each minute of the work day. Every single meeting has an agenda circulated and a follow-up email ready to go within minutes of wrapping up—and most importantly these touch points do not feel administrative but an opportunity to surprise and delight each step of the way. At times, your email may be the best crafted and most memorable in an external partner or scientist’s inbox that day.
At all times you have your finger on the pulse of what’s happening across research and development. At a high level, you can look at where we’re headed and what will scale and right up close, can see what needs to be done to deliver on even the smallest deliverable. No detail too small and no part of the dream too big.
What you’ll do:
- Manage each project from ideation to execution including scoping out deliverables, requirements gathering, development, execution and quality assurance
- Project manage scientific milestones including but not limited to paper publications, technical decks, clinical trials, regulatory filings, and scale-up
- Ensure R+D documents are tracked, integrated, updated, and intuitively organized in Google Drive. Capture weekly progress to ensure Drive is up-to-date and always ready for diligence
- Work directly with the leadership team to define the scope of work and plan for each project
- Coordinate external team and track progress between weekly meetings with scientists. Facilitate and manage all communication between internal team members and methodically organize weekly progress across all R+D into action items and priorities for integration into Asana
- Proactively tackle potential questions, delays or conflicts and communicate status updates to the Director of R+D and CEOs
- Own scheduling for project kick off meetings and facilitate regular internal review meetings to correspond to timelines
- Document change orders, meeting notes, weekly status updates and project timelines
- Follow/create new project flow procedures to ensure maximum efficiency
- Identify opportunities to improve process
- Track projects through the workflow process and update across the team in relation to meeting deadlines and next step