The Finance Assistant is a key member of the Accounting and Control team - the engine room of the Secret Escapes finance function. Secret Escapes has operations across the globe, and this broad and varied role will play a key part in accounting, reporting and control activities for the Secret Escapes Group.
We are pushing ourselves to produce more timely and accurate financial results to the Secret Escapes Group and external stakeholders. An integral part of providing real-time reporting is ensuring that all transactions are posted and reconciled accurately in the Group accounting system (Netsuite), and that we’re making the most of technology to create scalable and efficient processes.
You will be expected to be an essential support to the Finance team and the wider business by ensuring invoices and expense claims are captured in a timely and accurate manner, helping stakeholders understand their costs and supporting colleagues across the business with queries on expenses and invoicing, managed on the Group invoicing and expense system (Concur).
About Secret Escapes
Secret Escapes is the world's leading members-only online travel deal company, offering inspiring travel experiences and hand-picked offers to over 75 million users worldwide across our family of brands.
Operating across Europe, Secret Escapes Group continues to grow and establish itself as a world-class business, dedicated to giving our members the best range and value in luxury travel deals at low prices.
Secret Escapes operates a flexible working policy and we are all in the office 1 day a week (minimum) and have core hours of 10am-4pm (you can make up the other hours to suit you). In keeping with being an inspirational travel brand, we also have a ‘Work from Anywhere’ policy, so you can work from anywhere in the world for up to a month each year!
We're a diverse and inclusive bunch of individuals from different backgrounds and with varied interests, but the one thing we all have in common is that we're good people (even if we do say so ourselves!).
Things you’ll be working on
- Processing invoices and expense claims in Concur, making sure costs are allocated accurately across departments and territories
- Creating and maintaining user & vendor accounts in Concur and NetSuite, including the onboarding of both new vendors and employees to our systems
- Conducting weekly payment runs for supplier invoices and employee expenses
- Supporting the month end close process around creditors, accruals and prepayments, including balance sheet reconciliations and reviewing purchase orders
- Monitoring and distributing emails sent to the Accounts mailbox
- Being the first point of contact for Concur-related queries and developing training processes across the business
- Helping to improve and develop data capture, systems and processes appropriate to the business
- Supporting and assisting the team with year-end audit preparations
The deal breakers
- Understanding of basic accounting principles and processes
- Excellent attention to detail
- Good knowledge of Microsoft Excel
- Organised and able to prioritise and multitask in a fast-paced environment
- Excellent verbal communication skills, with the ability to communicate clearly, effectively, and appropriately with colleagues at all levels
- Willing to adapt and pick up new techniques, whilst keen to make a difference to existing processes
- Cleared to work in the UK/EU
Beneficial but not essential
- Prior experience with invoice and payments processing, ideally across many different countries and currencies
- Experience with NetSuite
- Experience with Concur
- Relevant accounting experience
- Almost any other European language is helpful – German is ideal
And you are
Someone who is keen to have real ownership within a business, a technically confident team player with excellent communication skills. A self-starter who can deliver high quality outputs independently, prioritise and multi-task in a fast-paced environment, and shows excellent attention to detail whilst being pragmatic and commercially aware.
Things you should know
We are a team of diverse and friendly faces - all passionate about creating a high quality finance team at Secret Escapes. Be prepared for random trivia moments, excellent office snacks, as well as a flexible working environment and a modern approach to finance.
We are an equal opportunity employer
Diversity and inclusion are important to us at Secret Escapes and we encourage a culture where everyone can be themselves at work. We value and actively seek out a richly diverse range of talent and our policies ensure that every job application and employee is treated fairly, with equal opportunity to succeed. All applicants will be considered for employment without regard to any characteristic protected by law.
