About Second Stage

Second Stage Theater produces work entirely by 21st century American playwrights both on and off Broadway. Dedicated to adventurous contemporary plays and musicals, bold new interpretations, and unique theatrical experiences, the work at Second Stage reflects diversity and inclusiveness. Through the discovery of emerging talent and the commissioning of new work, Second Stage nurtures future generations of theater artists and welcomes a theatergoing audience of all backgrounds.

Job Description

Reporting to the Director of Finance, the Finance Management Associate will be responsible for processing of Accounts Payable and Accounts Receivable functions.  The Finance Department has recently converted to NetSuite Accounting software; this position requires strong organizational and operational skills to streamline and support implementation of new systems in preparation of Second Stage’s return to operations.    

Duties & Responsibilities

  • Support Director of Finance and Controller to modernize and streamline systems
  • Accounts Payable data entry certifying all expenses are coded appropriately
  • Maintain all Accounts Payable vendor files, including W9 forms
  • Confirm all requests for union benefits payments are received
  • Process all payments to vendors
  • Process annual 1099’s
  • Maintain and distribute office petty cash, ensuring all receipts are submitted in a timely fashion
  • Secure receipts for petty cash advances; monitor for accuracy, coding and sales tax exemption
  • Reconcile monthly credit card expenses; assure all receipts are received on a timely basis, and review for coding and sales tax
  • Reconcile and process daily Box Office deposit
  • Process and prepare daily deposit of incoming receipts and contributions
  • Post all pledges and sales transactions to Accounts Receivable
  • Manage Accounts Receivable aging schedule and past due accounts
  • Reconcile daily concessions reports
  • Invoice tenants for rental fees and utilities as necessary
  • Maintain incoming royalty spreadsheets and files
  • Continue to review existing systems and make recommended improvements
  • Manage off-site storage of company files for all departments
  • Supervise the Finance Intern, setting daily and weekly goals
  • Serve as back up to the Administrative Manager during times of absence

 Skills & Qualifications

  • Finance Degree or bachelor’s degree in Arts Management preferred
  • 3-4 years of experience working in a similarly sized institution
  • Experience processing Accounts Payable & Accounts Receivable Payable functions
  • Must be proficient in Excel
  • Experience with accounting software necessary; Tessitura experience a plus
  • High level of accuracy and attention to detail required

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