Bilingual Central Office Manager

Bilingual Central Office Manager 

Who We Are: 

School in the Square (S2) is a fast-growing charter school currently serving elementary and middle school students, with plans to serve families from Pre-K through High School by 2023. S2 engages, educates and empowers its students to respond mindfully and creatively to life’s opportunities and challenges. Drawing its name from the concept of the public square or “la placita”, S2 is where communities come together to solve problems and celebrate successes. Here, students, families and educators are seen, heard, and inspired. S2 students build the academic foundations, social-emotional intelligence, and the leadership skills necessary to excel in college and professional life. Our community is grounded in principles of justice, equity, diversity and inclusivity (JEDI), enacting a culturally responsive and sustaining lens to our pedagogical practice. S2 provides a progressive and rigorous learning community in which students thrive physically, emotionally, and academically through differentiated and personalized education and adults grow through rich and robust professional development. 

We take seriously our obligation as an anchor institution in our community. We understand that our students’ ability to learn is directly impacted by their access to basic needs. Through our Family Support Program, we support over 200 families every month with bimonthly food pantries and other essential services, including internet hotspots and rent relief. 

Our Central Office Operations Manager: 

The Operations Manager will work collaboratively with the Executive Director, Chief Operating Officer, Head of Schools, and other senior leaders to ensure that all Central Office Team members have the resources they need to effectively and efficiently do their work. This person must maintain a high bar of expectations and have a sense of urgency while appearing calm and approachable in all situations. A high degree of professionalism and confidentiality is critical in this role. This role will report directly to the Chief Operating Officer. 

Our Central Office Operations Manager’s responsibilities include: 

Supporting Executive Leadership

• Support the Executive Director, Chief Operating Officer, and Head of Schools as needed with scheduling, completing deliverables, and various other aspects of their role. 
• Drive company operations by maintaining company systems and organizing procedures. 
• Provide administrative support to Executive Leadership as needed. 
• Contribute to team effort by accomplishing related tasks as needed.

Staff Coordination

• Schedule Central Office and Network-wide meetings and events. 
• Set up the work space and facilities for Central Office meetings and events, including the occasional evening and weekend as needed. 
• Plan staff events both on and off site. 
• Coordinate partnerships with external vendors as needed. 

Office Management

• Ensure the Central Office space is set up and equipped to support the team. 
• Create and support office systems to ensure clear and consistent communication across teams.
• Maintain office efficiency by planning and implementing office systems. 
• Organize and maintain filing systems.
• Oversee visitors to the office and ensure a personalized experience for all.
• Manage calls to the Central Office.
• Maintain the physical condition of the office and coordinate any necessary repairs. 

Procurement 

• Manage the inventory process to ensure standard supplies are stocked at all times (office supplies, water, plasticware, etc.) 
• Manage the procurement process, ensuring that items are ordered in a timely manner, supporting paperwork is complete, deliveries are logged, and the items are delivered immediately to the appropriate person 
• Manage the Central Office budget and record expenditures. 

Technology 

• Ensure that staff members’ technology is functioning optimally and that new technology is procured as needed 
• Utilize a range of software to ensure the office and team are running smoothly. 
• Work with Human Resources to update office policies and onboard new hires. 
• Onboard new Central Office staff to our technology systems. 

Willingly complete other tasks and projects assigned by the leadership team and COO 

Your Qualifications Are: 

• A solutions-focused thinker with strong communication, planning and time management skills ● A high degree of comfort and confidence engaging with children and interfacing with parents/caregivers 
• Bachelor’s degree in Business, Communication, Education or relevant content area preferred 
• Experienced in school-based operations with a minimum of two years in a school setting. ● Highly proficient in Microsoft Office and Google Suite 
• Able to communicate fluently in English and Spanish, required
• Comfortability to take initiative and be resourceful; working both independently as well as on a team 
• Self-reflective with the capacity to accept and implement feedback to improve performance 

What You Can Expect From Us: 

At S2 we take as much care of our teachers and staff as we do of our students. S2 is committed to supporting our teachers by helping them build sustainable, rewarding careers that center on each educator’s passions and multi-disciplinary interests. All of our faculty and staff are valued professionals and we are proud to provide extended planning time, team-building and collaboration, comfortable and friendly working conditions, and more to ensure our team members all have the tools they need to succeed. 

In addition to meaningful and rewarding work, S2 provides ultra competitive salaries including opportunities for supplemental compensation, an excellent benefits package with employer paid life insurance, a 401K program with a 6% organizational match, longevity bonus, generous paid time off, access to a federal student loan debt reduction program and a friendly work environment. 

Compensation & Benefits

At S2 we take as much care of our teachers and staff as we do of our students. S2 is committed to supporting our staff by helping them build sustainable, rewarding careers that center on each educator’s passions and multi-disciplinary interests.  All of our faculty and staff are valued professionals, and we are proud to provide extended planning time, team-building and collaboration, comfortable and friendly working conditions, and more to ensure our team members all have the tools they need to succeed.

The salary range for this role is $45,000 - $65,000; individual salaries are set based on years of experience, education level, and certifications obtained. S2 also has opportunities for supplemental compensation, an excellent benefits package with a 401(k) with a 6% organizational match, longevity bonus, generous paid time off, access to a federal student loan debt reduction program, and a friendly work environment. 

School in the Square provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. School in the Square complies with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.