Facilities Planner

Work Location:  Mountain View, CA (On-site required)

Lab Summary:

The General Affairs team is responsible for the maintenance and repairs of all facilities buildings, acting as the contact for emergency situations. Additionally, the Facilities Planner will assess and consider daily 1) the safety of our employees, 2) the security of our assets and 3) the service to our members. This position will coordinate outside contractors or vendors for various services.

Position Summary: 

The Facilities Planner is responsible to assist with all maintenance, safety & related items for SRA facilities. Assist multiple managers in, but not limited to, their daily activities including preparing, organizing, and maintaining project documentation and project coordination of all Capital Improvement of Samsung Properties and event management.

Under the supervision of officials responsible for the coordination and accomplishment of Cafeteria management, Janitorial service, facility maintenance and operation work, following recognized industry standards for such work in a safe and efficient manner. The following describes the major functions of the job but is not intended to be all-inclusive:

Responsible for identifying materials and equipment needed for work to be accomplished and maintaining record of such expended-on assignments. Work is performed under general supervision and performance is based upon completion of assignments and results obtained.

Position Responsibilities:

• Cafeteria management, Janitor management and facility maintenance.
• Will assist the primary contact for all regional personnel for any building issues (climate control, odors, smoke, spills, damage, emergencies, and repairs).
• May assist the project coordinator for all size projects including large scale repair and new facility projects.
• Escort service contractors to necessary locations for equipment service.
• Coordinates and assists with departmental and employee moves.
• Transports goods or equipment as assigned.
• Performs immediate cleaning duties Cafeteria management, Janitor management and facility maintenance.
• Will assist the primary contact for all regional personnel for any building issues (climate control, odors, smoke, spills, damage, emergencies, and repairs).
• May assist the project coordinator for all size projects including large scale repair and new facility projects.
• Escort service contractors to necessary locations for equipment service.
• Coordinates and assists with departmental and employee moves.
• Transports goods or equipment as assigned.
• Performs immediate cleaning duties necessary to maintain clean facility.
• Perform all other duties as assigned that may include work in assistance of others.
• Maintains record of materials and labor expended on each assignment.
• Offers assistance to or guide other technicians assisting in assignments.
• Communication, as directed, with key administrative and staff personnel on special events and functions scheduled for the buildings that may require special furnishing arrangements and other duties that may be required.
• Assist as required and cooperate with all personnel in the performance of day-to-day duties and responsibilities.
• Some travel to San Francisco and Palo Alto worksites may be required.
• Some overtime may be required.
• Coordinate construction projects with the Construction team and contractors, including document control.  This position works closely with all members of the project team and other internal teams. Ensuring planned deadlines are met.
• Assist with construction activities with Building Management team members (shutdowns, signage, site impacts, etc.), manage community outreach and issue updates to user community groups as required, manage the development and completion of punch lists, manage the technical close out of projects, manage the occupants.
• Manage all correspondence and the document flow between Clients, Architects, and Subcontractors to achieve the successful and timely completion of all projects. Maintain detailed and organized files, document and database management. Maintain subcontractor files for each contract that will include original contract, all correspondence, changes, amendments and payment schedules.
• Participate in request for proposals, planning preparation and administration of contracts. Responsible for maintaining jobsite binders/logs, insurance compliance documents, and RFI’s.
• Assist with event coordination as needed.
• Other duties upon request necessary to maintain clean facility.
• Perform all other duties as assigned that may include work in assistance of others.
• Maintains record of materials and labor expended on each assignment.
• Offers assistance to or guide other technicians assisting in assignments.
• Communication, as directed, with key administrative and staff personnel on special events and functions scheduled for the buildings that may require special furnishing arrangements and other duties that may be required.
• Assist as required and cooperate with all personnel in the performance of day-to-day duties and responsibilities.
• Some travel to San Francisco and Palo Alto worksites may be required.
• Some overtime may be required.
• Coordinate construction projects with the Construction team and contractors, including document control.  This position works closely with all members of the project team and other internal teams. Ensuring planned deadlines are met.
• Assist with construction activities with Building Management team members (shut downs, signage, site impacts, etc.), manage community outreach and issue updates to user community groups as required, manage the development and completion of punch lists, manage the technical close out of projects, manage the occupants.
• Manage all correspondence and the document flow between Clients, Architects, and Subcontractors to achieve the successful and timely completion of all projects. Maintain detailed and organized files, document and database management. Maintain subcontractor files for each contract that will include original contract, all correspondence, changes, amendments and payment schedules.
• Participate in request for proposals, planning preparation and administration of contracts. Responsible for maintaining jobsite binders/logs, insurance compliance documents, and RFI’s.
• Assist with event coordination as needed.
• Other duties upon request.

 Required Skills:

• Bachelors Degree required or equivalent combination of education, training, and experience
• 6+ years of industry experience
• Must be able to effectively communicate (oral and written) with all employees, contractors, and vendors
• Self-starter and team player
• Must be organized and provide deliverables in support of project plan
• Experience in Field Office Coordinator or Accounting role
• Identify, plan and coordinate facilities, space and equipment need for ongoing and special projects
• Track and document capacity, costs, space allocation, and space requests
• Guide teams in physical and technical upgrades, including selecting appropriate training