Samsara is a fast-paced, creative, and customer-oriented tech company located in the Potrero Hill District of San Francisco. We are looking for a smart, ambitious and experienced Travel & Expense and Purchasing Card Administrator to support the business. This opportunity requires an experienced individual with high attention to detail, excellent problem-solving abilities, and an enthusiastic attitude. Candidates must have the ability to juggle multiple tasks and priorities, thrive in a highly driven environment, enjoy learning new skills, procedures, and systems, and have an overall desire to contribute to company growth. The Travel & Expense and Purchasing Card Administrator reports to the Assistant Controller, is responsible for the review and management of all activities related to the company’s p-card transactions submitted via Expensify. The successful candidate will also assist the payroll team in reviewing and auditing expense reports.

This is a full-time position at our San Francisco HQ, and includes Lyft/Uber commuter benefits, stock options, 401(k) match, medical, dental, vision benefits.

Responsibilities:

  • Perform administrative functions related to the overall P-Card Program
  • Submit completed applications to P-card provider and request new cards
  • Receive P- Cards and perform card setup and activation in Expensify
  • Perform P-Card audits and reconciliations
  • Responsible in providing training to P-cardholders before releasing cards
  • Submit payment to bank on or before payment due date
  • Reconcile statements with payment to the bank
  • Submit Expensify upload file to Accounting with proper coding to individual departments
  • Provide customer service to P-cardholder inquiries
  • Strong cross functional partnering with Payroll team
  • Develop and deliver P-Card program training – to drive compliance to policy and standardization
  • Identify process improvement opportunities to drive scalability of rising volume
  • Support the T&E team in auditing expense reports
  • Responsible in identifying duplicate expense reports submitted in Expensify

Requirements:

  • Experience with P-card, Travel & Expense policies, and Expensify system
  • Netsuite experience a plus
  • Possess strong communication skills both written and verbal
  • Able to work as a team and independently
  • Bachelor’s degree is required
  • Prefer Expensify or similar system experience
  • Proficient with Excel

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