Executive Assistant (Contract)

Sagard overview: 

Sagard Holdings (“Sagard”) is a multi-strategy alternative asset manager with professionals located in Canada (Montreal, Toronto), the US, Europe and Asia. Since 2016, Sagard has grown exponentially. Assets under management have expanded from US$500M to over US$25B and Sagard’s team of diverse professionals has grown from 50 to over 400 team members in just 5 years.

Sagard invests across five asset classes: private equity, credit), healthcare royalties, real estate and venture capital. Sagard was founded by Power Corporation of Canada as a complement to its global investment holdings and serves as one of its key strategic priorities with strong, long-term growth objectives.

Sagard’s entrepreneurial DNA is palpable across our entire team and is a platform built by entrepreneurs, for entrepreneurs. Sagard looks to generate attractive returns by matching investment opportunities with flexible capital solutions and pairing entrepreneurs with teams that have deep industry knowledge. Sagard develops long-term partnerships and empowers the growth of its investments through a unique global network of portfolio companies, limited partners, advisors and other valued relationships. 

Sagard is a UN PRI signatory and strives to measure and assess the social and economic impact it has on the people and businesses within our network, as well as on our society as a whole.

More at https://www.sagard.com/.

Position overview:

The Executive Assistant will assist multiple Partners and their teams within the Finance team. The executive assistant mandate is to oversee the daily work, challenge the systems in place and to build processes according to the business values. They are expected to provide admin and clerical support while creating an appealing and healthy working environment. Sagard has a hybrid work policy. In addition to Executive Assistant related activities, the role may further assist with Financial and clerical activities within the Finance department. This is a 1 year contract position.  

Your Responsibilities:

• Agenda management, meetings, scheduled focus time, vacation, etc.
• Act as a key contact for vendors, clients, colleagues or other shareholders.
• Respond to emails, requests or demands and refer to team members as appropriate
• Write various texts, letters, documents, reports, memos, emails, etc. 
• Help organize and support events that the Value Creation team delivers  
• Support reception duties when needed setting up meetings, coverage at the front desk, ordering lunch, etc.
• Prepare and print documentation for presentations and meetings. 
• Keep the required database and contact directory up to date.
• Coordinate travels, including flights, meetings, meals, hotels, car service, etc.  
• Prepare expense reports.
• Finance related activities may include, but not be limited to, expense report administration, Accounts Payable and invoice management and others. 
• Being involved in an EA cross functional team structure.
• Support the EA team effort by backing up time off.
• Maintain electronic filing as required.

Experience & Qualifications:

• 5-7 years of experience in a similar role with senior management.
• Knowledge of Google suite and other tools as Affinity and Dealcloud, is an asset.
• Strong organizational skills and autonomy.
• Experience with the  venture capital, startup or private asset industry is great and welcomed.
• Ability to work under pressure in a team environment as well as independently.
• Discreet, reliable, thoroughness and good judgment.
• Excellent interpersonal and communication skills.
• Demonstrate availability and ability to adapt, have a quick turnaround time and good speed of execution.
• Flexible and patient person.

Our ideal candidate:

• Rigorous - Strong analytical and problem-solving skills; organized and outstanding attention to detail; a high degree of accuracy in a fast-paced, results-driven workplace; hard-working and willingness to work nights and weekends when required.
• Proactive and innovative - Thrives in an unstructured working environment; curious and eager to learn about a wide variety of topics; suggests new ideas and new ways of working
• Collaborative - Inclusive operating style coupled with a hands-on, results-oriented attitude.
• Excellent spoken and written English

Sagard is an equal opportunity employer, which values diversity in the workplace. We are therefore happy to accommodate any individual. If you require accommodation in order to participate in the hiring process, please contact the People & Culture team to make your needs known in advance.

We welcome all applications and wish to thank all candidates for their interest in applying for this position. However, only individuals selected for interviews will be contacted.