We’re looking for…

A passionate Office Manager / Executive Assistant to join our team. You’ll be the face of the Rue Gilt Groupe NY Office and the glue to connect all NY RGG associates!  You’ll be our go-to person for executive support, company events, administrative duties and office & facilities management. 

 

What you’ll accomplish…

  • Provide executive support to the Chief Merchandising Officer including heavy calendar management, book travel arrangements, coordinate meetings, prepare presentations and  participate in key projects
  • Manage all NY RGG conference rooms via Outlook; resolve meeting room conflicts
  • Scheduling maintenance and upkeep of office furniture, appliances, building and equipment
  • Work with building management and maintenance to ensure office safety and communicate information to associates
  • Order and manage all catering, office and kitchen supply orders
  • Plan internal office events and act as office culture lead; lead and manage relationships related to employee engagement for Boston/NY offices including on-site manicures, massages, surprise and delight events
  • Assist with new hire orientation: assemble company swag & orientation folders for their first day
  • Greet, announce, and direct visitors appropriately
  • Ensure the office is organized and welcoming to visitors at all times
  • Assist with invoice reconciliation, track internal facilities-related requests
  • Sort incoming daily mail and announce package arrivals

 

There’s More…

  • You’ll interact, collaborate and work cross-functionally with leaders and associates
  • This position is part of the People team and you will develop great relationships

 

THE RIGHT FIT:
You have…

  • 2-4 years of experience as an Office Administrator, Office Manager and/or Executive Assistant
  • Ability to problem solve and troubleshoot issues independently
  • A positive attitude and the desire to collaborate across teams
  • The passion to work in a fast pace and own multi-functional pieces (office/facilities management, administrative/executive duties) in this very highly visible role
  • Proven experience working with various levels of associates
  • Interest in being involved in the organization’s culture and planning fun events
  • Excellent verbal and written communication skills
  • Excellent communication skills with customers, co-workers and management
  • Punctual, regular and consistent attendance, ability to work overtime as needed
  • Self-motivated and personable with the ability to work autonomously and lead project with minimal supervision
  • Proficient Microsoft Office Suite skills

 

ABOUT US:

Rue Gilt Groupe is the premier off-price e-commerce portfolio company, connecting more than 20 million members with coveted designers at an exceptional value. Two complementary brands, Rue La La and Gilt, utilize world-class merchandising, technology and marketing to strategically support our brand partners and inspire members daily. Our approach to retail brings excitement to online shopping and the best-in-class experience that today's customers demand. 

  

This Company is an equal opportunity employer, and selects individuals best matched for the job based upon job-related qualifications regardless of race, religion, color, creed, sex, sexual orientation, age, ancestry, national origin, gender identity, genetic information, disability, pregnancy, veteran or military status or any other status or characteristic protected by law.

 

 

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