Admin Coordinator

At Rockstar Games, we create world-class entertainment experiences.

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar Games is on the lookout for talented Admin Coordinator who possess a passion for detail and thrives in a fast-paced environment. This is a full-time permanent position based out of Rockstar’s studio in Los Angeles, CA.

WHAT WE DO

• We are a passionate and organized team who ensure the smooth running of the day-to-day operations of the Studio.
• We support the Company’s goals and values, demonstrating them in all work activities and interactions.
• We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

RESPONSIBILITIES

• Provide administrative support to the Studio Director, Studio Workplace Manager and HR Manager.
• Coordinate business travel and hospitality arrangements for the Studio and our visitors.
• Coordinate and maintain relationships with travel and accommodation providers.
• Maintain the travel calendar, travel spreadsheet and studio movements.
• Meet and greet studio visitors providing tours where applicable.
• Maintain Administration processes and procedures including visitor and studio access – ensuring correct badge access is allocated and preparing NDAs.
• Assist with organizing employee gifts & swag.
• Provide support for both in-studio and external team events and employee related activities.
• Maintain files and records with effective filing systems.
• Provide Accounts Payable support including but not limited to reconciling petty cash, reviewing invoices and processing purchase orders.
• Provide assistance on projects and activities.

QUALIFICATIONS

• Minimum 3+ years’ experience in an Admin Coordinator role.
• High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.

SKILLS

• Highly self-motivated and proactive with ability to work with minimal supervision and as part of a team.
• Ability to work swiftly and efficiently in a fast-paced environment.
• Excellent organizational skills and attention to detail.
• Experience in booking corporate travel.
• Strong focus on customer service.

PLUSES

Please note that these are desirable skills and are not required to apply for the position.

• Experience working within the Creative Industries – video games, film, television, music.
• Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
• Experience using office management systems and software.

HOW TO APPLY

Please apply with a resume and cover letter demonstrating how you meet the skills above. If we would like to move forward with your application, a Rockstar recruiter will reach out to you to explain next steps and guide you through the process.

Rockstar is committed to creating a work environment that promotes equal opportunity, dignity and respect. In line with this commitment, Rockstar will provide reasonable accommodations to qualified job applicants with disabilities during the recruitment process in order for such applicants to be considered for the position for which they are applying, as well as to qualified employees to enable them to perform the essential functions of their roles. If you need more information about Rockstar’s reasonable accommodation policies or process, or need to request an accommodation, please contact the Human Resources Department.

If you’ve got the right skills for the job, we want to hear from you. We encourage applications from all suitable candidates regardless of age, disability, gender identity, sexual orientation, religion, belief, race, or any other protected category.

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