About us
Retail Insights (part of United Media, https://www.united-media.com/) is Northern Europe’s leading retail forum. We are strengthening the retail ecosystem by building a platform for insights, inspiration, and networking, connecting more than 3,000 leaders yearly from more than 15 countries.
The objective of the role
- Manage the operations team in organising international conferences.
- Facilitate seamless collaboration with all departments involved.
- Budgeting tasks and identifying cost-optimization strategies.
General Resposibilities
- Supplier Research and Management
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Event Planning
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support:
- Keep track and condense internal team queries.
Maintain inventory tracking and regularly update event inventory sheets.
Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Keep track and condense internal team queries.
- Others:
- Quality check of design aspects such as banners, signage, brochure and other promotional materials
Qualifications and experience
- Bachelor's degree in Business Administration, Event Management, Marketing or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication interpersonal and negotiation skills.
- Ability to work independently and collaboratively within a team.
- Experience with graphic design software such as photoshop, indesign, illustrator is a plus.
Startdate
Flexible
Monday - Friday we work from our office and do not offer remote work.