Information about Data Processing in the Application Process
Data protection and the protection of your personal data is very important to us. We comply with the data protection regulations and inform you below about the processing of your personal data in our application process.
I. Name and Contact Details of the Controller
Responsible and controller under GDPR for the collection of your personal data in the application process is Remerge GmbH, Oranienburger Str. 27, 10117 Berlin, Tel: +49 30 120596490, Email: email@example.com.
II. Data Protection Officer
You may contact the external data protection officer (DPO) of Remerge GmbH, Mr. Ilan Leonard Selz, via firstname.lastname@example.org. The DPO will handle your request confidentially. In principle, sensitive employee information is not shared with the employer in the event of a direct request to the DPO.
III. Purpose and Legal Basis of Data Processing
As part of the application process, we process the personal data which give to us. The purpose of collecting your personal data is for your application procedure and to verify whether we offer you the position for which you have applied and whether you are a suitable employee.
We will therefore use your applicant data (usually name, date of birth, address, telephone number, email address, information on your qualifications, professional experience and training and, if applicable, hobbies and leisure activities, a photograph and internal records from job interviews conducted with you) only for the purpose of processing your application.
The legal basis for this data processing results from Article 6 (1) (b) GDPR, Article 88 GDPR and Section 26 (1) of the German Data Protection Act (BDSG).
Insofar as the data are classed as special categories of personal data, such as data on your health, which you yourself communicate to us (e.g. information about a severely disabled person), the processing takes place based on Article 6 (1) (b), Article 9, Article 88 GDPR, s. 26 (3) (1) of the German Data Protection Act (BDSG).
The provision of your data is required in the event of a possible contract is concluded with us. You are not legally or contractually obliged to provide us with your data. However, since we require personal information from you for our application process, the possible consequence of failing to provide this information is that we are unable to consider you as an applicant.
IV. Duration of Storage
We store your personal data after receipt of your application. Should we hire you as an employee, we will store your application data for a maximum period up to three years-after termination of relevant employment relationship.
Should we reject your application, we shall store your application data for a maximum period of six months after the rejection of your application, unless you consent (Article 6 (1) (1) (a), Article 88 GDPR, s. 26 (1) (1) German Data Protection Act) to a longer period of storage or the storage is required for legal or statutory requirements.
V. Recipient or Categories of Recipients, Third Parties
Within the scope of processing, your personal data shall not be transmitted to any recipients other than us.
In certain cases, we may have to pass on parts of your data that we process as part of the application process to places and persons outside our company. Classified by categories, we pass on data to the following groups of recipients:
- Our associated companies within the Remerge Group:
- Remerge Inc. 1 Boston Place, 26th Floor, Boston MA 02108, USA
- REMERGE KK, c/o A&C International, CJ Building, 11th Floor, 2-7-4 Nishi-Shimbashi, Minato-ku, Tokyo 105-0003, Japan
- Remerge Pte. Ltd., c/o PKF-CAP Corporate Services Pte. Ltd., 6 Shenton Way, #38-01 OUE Downtown, 068809 Singapore, Singapore
- If applicable, lawyers we appoint
- Service providers who process personal data (so-called processors)
Should we be legally obliged to pass on your data or if your data is necessary for our lawyers, personnel consultants and personnel brokers to conduct their work, we will pass on your data to them to the extent required.
Service providers who work on our behalf may process personal data for us. Should this be the case, we conclude a so-called commissioned data processing contract with the service provider by means of which we require the service provider to process the data carefully, in accordance with our instructions and data protection regulations.
In addition, only the employees of our company who must view your data within the framework of the application procedure shall have access to your personal data, in particular the HR department and the decision-makers in the respective department, who must also co-decide on your recruitment and therefore must view your data.
VI. Your Rights as a Data Subject
You have the right at any time to request information about and access to the processed data (Art. 15 GDPR) and, if the data are incorrect, to demand rectification (Art. 16 GDPR) or to restrict processing (Art. 18 GDPR) and to request erasure (Art. 17 GDPR) of your personal data. Furthermore, you have the right to data portability (Art. 20 GDPR). In addition, you have the right to object (Art. 21 GDPR) to processing based on Art. 6 para. (1) (e) or (1) (f) GDPR and the right not to be subject to a decision based exclusively on automated processing (Art. 22 GDPR). You also have the right to lodge a complaint to the competent supervisory authority. Please note that this is a rough outline for the purpose of better understanding and that the exact scope of your rights naturally depends on the legal regulations of Art. 15 to 22 GDPR.
If you consent or have consented to the processing of your data, we process the data for the purpose and to the extent to which you have consented. This may be the case, for example, for taking and using photos or video recordings taking during job fairs. We will inform you about the type and scope of data processing when you provide your consent.
If you give your consent to Remerge, you have a right to withdraw this consent. If you withdraw your consent, your data will no longer be processed based on that consent. This will not affect the permissibility of data processing based on your consent before your withdrawal.
We at Remerge take your rights seriously. Please do not hesitate to contact us at the following email address email@example.com. Alternatively, you can of course also assert your rights at the contact details mentioned above.