The Associate Director of Human Resources and Facilities will be responsible for overall administration, coordination and execution of the Human Resources and Facilities functions for this breakthrough, emerging, well-funded medical technology company with disruptive technology in the field of radiation oncology.


The Associate Director of HR and Facilities will:

  • Report to the Director of HR & Facilities as a strategic business partner and HR generalist have responsibility for managing the team and all initiatives, policies and procedures related to personnel and facilities with the overarching goal of building a world-class organization
  • Works closely with management to support the team aligning HR and Facility projects with strategic corporate objectives and goals.
  • Management of all facilities (office space, specialized R&D, manufacturing/operations). Important to have prior experience co-managing renovation construction projects (office space).
  • Ensure that the Company has the proper controls, administrative and reporting procedures in place to ensure compliance with federal, state and local personnel laws. Prior experience with FDA/ISO audits as well as policies necessary for Sunshine Act compliance a plus. Ensure facility related compliance with local, state and federal requirements (building codes, Fire Code, CalOSHA, EPA, etc.).
  • Partner with Director in fostering, nurturing and improving RefleXion’s corporate culture and core values.
  • Partner with Director to drive comprehensive strategies in attrition mitigation and executive/key-employee retention.
  • Experience developing executive and sales compensation plans for top-tier talent and experienced managers.
  • Develop a roadmap for scaling and continuing to automate RefleXion’s core HR systems (payroll, benefits, HRIS, training, recruiting/interviewing/onboarding)
  • Institution of key-performance indicators and HR dashboard for executive management.
  • Working with the Facilities resources, develop a road map for scaling a Employee Health and Safety Program.
  • Evolution/development of a modern and meaningful Performance Management system and Employee Handbook.
  • Management and evolution of RefleXion’s benefit plans (healthcare, 401k, dental/vision)
  • Hands-on experience regarding Federal and California employment law is required.
  • Intermediate to advanced MS Office Skills (Word, Excel & PowerPoint) with excellent presentation skills
  • Strong HRIS experience (i.e. Paylocity, Workday or similar HRIS).
  • Prior experience with FDA/ISO audits.
  • Willing and able to be available 24/7 and to be on-call, travel and/or work evenings and weekends if needed.
  • Must be based locally in the San Francisco Bay Area


The successful candidate will have:

  • Been a Sr Manager / Director level HR manager within a global, 300- 1,000 employee business with a broad HR generalist background.
  • Track-record of successful experience and management/growth of a mid-sized global HR/Facilities organization (~7+ individuals).
  • Ability to prioritize and handle myriad of inbound issues.
  • HR management experience with a company preparing for a public offering.
  • Proactive, results-oriented, and with ability to plan and articulate long-terms goals while at same time diving into near-term tactics and execution.
  • Unimpeachable ethics and integrity along with the dedication, resourcefulness, and determination to succeed.
  • Persuasive and self-confident with interpersonal skills that generate trust, respect, and credibility; a team player and one who can easily build effective relations with other senior management, employees, and other external stakeholders.
  • Driven and high-energy, with consistent ability to close out projects/initiatives to successful completion.
  • The capacity to be involved with business operations, coupled with clearly demonstrated conceptual, analytical, and problem solving skills.
  • An excellent communicator and results driven professional, able to inspire others through conviction, vision and the ability to formulate and articulate ideas and action programs and lead them through execution.
  • A high-energy, self-starter who thrives in a hard working environment and can “roll up his/her sleeves” to get the job done.
  • Self-directed and highly motivated with the decisiveness and flexibility necessary to operate successfully in a complex, dynamic environment.
  • Forward thinking, creative, and strategic with a decisive “can do” attitude that will proactively address challenges and create multiple options to meet business goals.
  • Hardworking, detail oriented, well organized, passionate, and energized by the challenge in the position, who is driven by winning and growing a business.
  • Bachelor's degree in Business Administration with a concentration in Human Resources or a related discipline preferred.

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