Description

We are looking for a talented Accounts Payable Specialist to join our team. Working directly with the Sr. Accounting Manager, the AP Specialist will take ownership of the accounts payable cycle and related functions ensuring all invoices, expense reports and corporate cards are processed accurately and timely. This position requires a team player with strong organizational skills who operates with both a sense of urgency and a great attention to detail.

Responsibilities

  • Review all invoices for appropriate documentation and approval prior to processing in Company's ERP system, QAD
  • Responsible for weekly payment cycles, including matching payments to supporting documentation, mailing out checks and processing ACH and wires payments
  • Ensure vouchers are coded to the correct general ledger accounts and cost centers
  • Careful attention to matching invoices with inventory received from a PO, work with Purchasing team to resolve discrepancies
  • Review unmatched purchase order receivers and disposition old items
  • Develop a deep understanding of company product and understand the impact of account coding on the financial statements and tax compliance
  • Communicate with business owners when PO limits have been reached or other issues preventing payments of invoices
  • Process expense reports (including corporate credit card reports) and expense reimbursements
  • Manage Concur system as admin, provide the support to end users in a company
  • Respond to vendor inquiries and conduct research on discrepancies
  • Maintain A/P files including: unpaid invoices, paid invoices, permanent vendor files, purchase orders, receiving documents and W-9s
  • Ensure vendors are accurately set up for 1099 reporting
  • Maintain excellent communication and relationships with vendors and employees
  • Other tasks and projects as assigned

Requirements

  • Bachelor’s degree or equivalent years of experience in business, accounting or relevant field is a plus
  • Proficient in MS Office
  • Previous experience in QAD and Concur Expense preferred
  • Excellent communication skills to interact with other stakeholders in the order to pay process such as purchasing, receiving and treasury
  • Strong work ethic and team player
  • Decision-making, problem-solving and analytical skills
  • Experience working in a fast-paced startup environment
  • Strong organization skills with great attention to detail
  • Ability to multi-task, prioritize, and use time efficiently
  • Excellent quality control skills; demonstrate accuracy and thoroughness
  • Consistently follow instructions, respond to direction and pay attention to detail
  • Ability to maintain the highest levels of discretion and confidentiality
  • Ability to interact effectively with all levels of employees and management
  • Must be based locally to the San Francisco Bay Area

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