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Location: London (Hybrid)
We are seeking an experienced, self-motivated Executive Assistant to collaborate with and provide support to our Sales Leadership team in EMEA. This role will report to the VP of Mid-Market Sales based in London.
The ideal candidate will enjoy learning new things, have experience using sound judgment, and have excellent prioritization and multitasking abilities to complete a high volume of complex tasks with minimal to no supervision. We are looking for someone who is a detail-oriented planner with a demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility and a sense of humor. This person must be able to work successfully in a team environment and build effective working relationships across the organization. Our entire administrative team lives and breathes our Reddit Company Values. We work independently but with a wonderful team dynamic and hope you will be the next addition!
- As the gatekeeper, manage complex calendars and schedule internal and external meetings for our EMEA Sales leadership team, all while being able to anticipate conflicts and solve scheduling issues with ease.
- Manage multiple schedules with precise prioritization. Manage attendees, agenda, and logistics of all recurring meetings.
- Manage the flow of incoming and outgoing material for key projects and maintain logs to track projects and their status.
- Attend key meetings, record and sort though action items coming out of complex discussions and circulate information to the greater team.
- Assist with team projects when needed.
- Facilitate communication between appropriate departments (i.e. Marketing, Comms, etc.) while handling confidential and non-routine information.
- Think one step ahead for the people you work for, at times identifying & solving needs before the team might realize them.
- Proactively provide input for ways to improve structures and efficiencies. Your input and opinion are valuable as you often have a holistic view of what other teams are doing.
- Use dictation for drafting of emails and tracking AI’s and deadlines.
- Assist with corporate travel and expense reporting for executives, candidates, new hire, and team, as needed.
- Collaborating with our Experience team to execute team off-sites with thoughtful facilitation.
- 3+ years of Exec Support Experience
- Strategic and proactive ability to identify and resolve problems in a timely manner with minimal direction
- Ability to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information
- Proficient in Google Suite and building decks / presentations with direction on content
- Excellent interpersonal skills, working well with different personalities in the organization, a team player with an independent spirit
- Independent but willing to ask questions and find the answers when needed
- Understand of how to prioritize and respond accordingly
- Superior written and verbal communication skills
- Hyper-organized and conscientious
- Strong sense of urgency and willing to be reachable outside typical “9 to 5”, as needed.
- Corporate travel and expense reporting experience
- Pension Scheme
- Private Medical and Dental Scheme
- Life Assurance, Income Protection
- Workspace benefits for your home office
- Personal & Professional development funds
- Family Planning Support
- Cycle to Work Scheme
- Flexible Vacation & Reddit Global Days Off
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